Job Description

Position Purpose

The Contract Compliance Administrator prepares, drafts, monitors, and administers contract documents or reports, contract payments, and other contract details to ensure contractual obligations are met.

Essential Functions

1 Provides advanced administrative support for large scale purchasing and procurement activities for various departments; oversees all p-card activities and tracks, reviews, and monitors all price agreements, requisitions, purchases, and contractual obligations; reviews submitted documentation to ensure payment requests are processed in accordance with established procedures and regulations.

2 Develops and maintains a data base for contract information to provide a tracking system for contract activity; oversees provider and consultant contracts ensuring compliance with contractual terns and other regulations; oversees change orders, supplemental agreements, subcontractor changes, and other contractual processes.

3 Researches and generates information on prior programs and contracts to assist management, other departments or outside agencies.

4 Prepares standard lease documents for facility usage to ensure required information regarding lease terms is included; reviews tenants\' insurance coverage to ensure that City\'s requirements are met.

5 Monitors and maintains internal and fixed assets; performs maintenance functions, inventory, and various audits.

6 Prepares and maintains reports on contract and financial activities to ensure that management has contract information.

7 Prepares bank wire transfers to expedite processing of loans and repayment to contractors.

8 Assists, supports, and provides direction in the interpretation of various contracts and contractual language for initiatives, directives, and City assets.

9 Performs any and all other work as needed or assigned.

Minimum Qualifications

EDUCATION:

• High school diploma or GED.

EXPERIENCE:

• Four (4) years of experience administering, evaluating or auditing grants and/or contracts; or government contract payment monitoring/processing.

EQUIVALENCY (IES):

• A bachelor\'s degree or higher in business, public administration, or a social science field will meet the education and experience requirement.

LICENSE (S) and/or CERTIFICATION(S):

• Valid driver\'s license with good driving record

Building Services Department:

This position will be responsible for conduct on-site visits to city facilities or project sites to monitor compliance with City\'s janitorial, pest control and other custodial related contractual agreements to ensure compliance with contract terms and city, state and federal regulations; prepare observation reports, respond to customer complaints/inquiries, and generate service requests as needed. Quality customer service and experience in custodial/janitorial field is highly desired.

Supplemental Information

1 Knowledge of City contract policies, procedures and requirements.

2 Knowledge of Community Development Block Grants (CDBG) regulations.

3 Knowledge of City insurance requirements for facility usage.

4 Ability to use spreadsheet and database software to generate reports.

5 Communicating effectively verbally and in writing

6 Establishing and maintaining effective working relationships
The salary listed on the job posting is the starting salary range; amount offered will depend upon qualifications.

For evaluation purposes, acceptable qualifying experience for all positions must have been in a paid capacity unless noted otherwise in the minimum qualifications for the posted position.
Additionally, 30+ hours per week will be counted as full-time employment and will receive full credit for the amount of time employed. A minimum of 15 through 29 work hours per week will be counted as part-time employment and will receive half credit for the amount of time employed.

To view the employee benefits offered by the City of Dallas .

City of Dallas