Job Description

Nature and Variety of Work

Come join our team! Located minutes from downtown Washington, DC Prince George\'s is the perfect family-friendly community to live, work, and play!

We are Prince George\'s Proud!

The Prince George\'s County Office of the County Executive (CEX) is seeking an experienced professional to serve as the budget and fiscal coordinator for both the Office of the County Executive and the Office of Law. The position provides budget development and implementation support, works with considerable latitude and independent judgment to ensure that the agencies remain in compliance with fiscal policies, and provides prudent and sound fiscal management to ensure that the agencies remain within the authorized budget.

Examples of Work

What You\'ll Do:

The work of this role is highly complex, and the ideal candidate:

• Has demonstrated experience in budget and fiscal management at the highest levels of a public or private organization;
• Is detail-oriented, conscientious, and a hands-on problem-solver;
• Exercises integrity, tact, discretion, and confidentiality in discharging all duties;
• Is skilled at successfully balancing competing tasks that may arise on short notice, while ensuring that those tasks are completed with accuracy and care;
• Is proactive and takes initiative to identify and resolve potential issues with a collaborative approach, sound judgment, consistent communication, and thorough follow-through;
• Can be trusted to act with considerable latitude and independent judgment, earning credibility with internal agency staff and staff in partner agencies, including the Office of Management and Budget (OMB), and the Office of Finance (OOF);
• Requires minimal supervision but exercises appropriate discernment in assessing situations and knowing how to effectively prioritize competing tasks and matters; and
• Values following a task through from start to finish and is willing to engage in any part of the process to ensure the task is completed.

Examples of Work:

• Budget Coordination, including:
• Preparing fiscal year budget in accordance with guidelines developed by OMB;
• Serving as liaison to OMB in addressing issues regarding the budget request and expenditure analysis;
• Preparing expenditure reports and executing journal entries, cost recoveries, and administrative reservations in accordance with OMB and OOF guidelines;
• Monitoring expenditures compared to the approved budget to identify trends and any potential for overruns, as well as to ensure that they are charged to the correct fund/account/cost center; and
• Providing regular reports to the Chief Administrative Officer and County Attorney, respectively, detailing actual expenditures-to-date, identifying any issues that need to be flagged for attention, and offering any recommendations that may be appropriate.

Fiscal Management, including:

• Serving as liaison to OOF to address and troubleshoot issues related to accounts payable;
• Maintaining ongoing awareness of operational expenses and coordinating with appropriate staff to ensure that vendors are paid in a prompt fashion that complies with established policies and procedures;
• Reviewing and approving purchase order requests and accounts payable transactions in a timely and accurate fashion in accordance with established policies and procedures;
• Troubleshooting payment issues and transactions, including prompt response to status requests from vendors; and
• Supervising the maintenance of all financial records, budget control, and internal record keeping and signing financial documents required for normal business activities.

Serving as Agency Purchasing Card Coordinator for OCE, including:

• Reviewing card expenditures to ensure that charges are accurately assigned to the appropriate fund/account/cost center; and
• Reviewing and approving card transactions as part of the monthly reconciliation process in accordance with time deadlines established by OCS.

Budgetary and fiscal procurement oversight, including:

• Serving as an approver for new purchase order requests and ensuring that they are compliant with all applicable policies and contain all necessary documentation;
• Serving as a backup where necessary to utilize electronic systems to initiate new contract requests and obtain new purchase orders; and
• Coordinating with programming and operational divisions to develop annual procurement forecasts

Contract Management for OCE, including:

• Tracking all agency operating contracts, including monitoring of contract spend and term/expiration dates;
• Coordinating with programming and divisional staff to proactively identify the need for additional funding and/or modification of contract terms to address agency needs; and
• Reviews all operating contracts before the close of the fiscal year and consult with programming and divisional staff to determine necessary actions to prepare for the following fiscal year; and
• For each contract that crosses a fiscal year, ensure that the purchase order for the upcoming fiscal year is obtained in a timely fashion to ensure that there is no delay in payment to vendors
• Performs other duties as assigned, consistent with the specifications for this position, including, specifically attendance at training classes, or alternative career development activities to increase job competencies.

Qualifications

What You\'ll Need:

Bachelor\'s degree with major course work in liberal arts, one of the social sciences, or public or business administration.

• Three (3) years of progressively responsible experience in government or business.
• One (1) year of this experience should have involved the supervision of high-level administrative staff.

Additional Information

PREFERRED QUALIFICATIONS:

Bachelor\'s degree in finance, accounting, business or public administration, or a related field.

At least five (5) years of advanced level accounting, or full performance level auditing, or full-performance level budgeting experience planning, preparing, and maintaining departmental budgets.

Demonstrated proficiency in budgeting and financial data analysis and reporting.

Demonstrated proficiency with SAP budget and finance modules.

Demonstrated proficiency with SAP Ariba.

Demonstrated proficiency in the development of spreadsheets and reports using graphs and charts.

DURATION OF ELIGIBILITY: Candidates will be selected from a temporary register of eligible candidates, which will become effective approximately four (4) weeks after the closing date. Once a selection has been made, the register will expire.

ELIGIBILITY TO WORK: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/e-verify.

Internal Applicants: If you are a current Prince George\'s County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a not qualified rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED.

Prince George\'s County Government is an Equal Opportunity/Affirmative Action Employer
Committed to Diversity in the Workplace

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