Job Description

Description

IMPORTANT NOTES ABOUT THIS OPPORTUNITY:

• The typical starting salary is between $71,800.00 and $87,950.00 annually.
• You must include ALL relevant experience in your application. Only information that you include in the application form will be considered.
• Position is open until filled. First consideration is given to applications received by March 17, 2023.

MISSION

Tacoma Housing Authority (THA) provides high quality, stable and sustainable housing, and supportive services to people in need. It does this in ways that help them prosper and help our communities become safe, vibrant, prosperous, attractive, and just.

THA\'S VALUES

We value the diversity of our staff. It makes us stronger and more effective. Service, Integrity, Stewardship, Communication, Collegial Support and Respect, Excellence and Leadership are all values of THA.

PURPOSE OF POSITION

The Asset Management Analyst supports Tacoma Housing Authority\'s strategic and operational objectives by serving as a key member in the oversight of THA\'s self-managed affordable housing portfolio for the Asset Management and Real Estate Development team. This position documents and analyzes the operating and financial performance of affordable housing properties by maintaining the asset management database, analyzing performance and trends, and preparing reports. The Asset Management Analyst will also conduct research on potential real estate transactions and assist with the transactions of acquisitions and disposition of real estate as needed to support Asset Manager.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

ASSET MANAGEMENT AND REAL ESTATE DEVELOPMENT

• Work with Finance and Property Management to develop and administer the agency\'s overall Asset Management goals, objectives, and procedures, prepare individual asset management plans for each THA managed property, including long-term capital needs and financing strategies.
• Participate in the transaction process for new properties including hand-offs to property management, charting compliance milestones, performance metrics, and proformas into asset management data and management systems. Map compliance charts, tables, and quality control measures for investment properties based on the lender, investor, and HUD regulatory agreements.
• Assist to build agendas, take meeting minutes documenting agreements and decisions; participate in due diligence process for property acquisitions, and prepare reports and recommendations.
• Prepare correspondence to owners, lenders, and investors as needed.
• Collect and analyze federal, state, local affordable housing rent standards, utility allowances, and income levels.
• Collect, analyze, trend, and compare operating costs for multifamily, affordable housing property industry.
• Perform special projects and analysis as assigned.
• As a key team member, perform multiple tasks, reports, and analysis related to resyndications of tax credit properties.

PROPERTY MANAGEMENT OVERSIGHT

• Collaborate on property management operations to ensure optimum performance, evaluate property management and service provider performance, and recommend corrective action as required, compile data and present reports.
• Monitor occupancy levels in THA\'s housing assets and comparable units to ensure a continued awareness of market trends/ aid property managers in identifying and resolving occupancy issues, maintenance issues to ensure they are resolved in a timely and cost-effective manner.
• Review monthly reports and financial statements for each property, analyze performance against annual operating budget, ensure variances are researched to determine reasons for discrepancies, recommend and initiate operational changes to meet performance projections.
• Work with Finance, Property Management as necessary to communicate with investors and gain approvals for capital improvement expenses.

ANALYSIS AND REPORTING

• Develop and maintain reporting mechanisms for staff to monitor and report on operational and financial performance of housing assets.
• Compile and present a variety of reports including market trends, unit comparability, feasibility studies, annual operating budgets, and related reports. Develop and distribute periodic asset management reports to investors, senior staff, the Executive Director, the Board of Commissioners, and outside partners.
• Receive and review reports given to the Asset Management Committee regarding maintenance and capital improvement projects.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Provide data and analysis in effective, understandable and \xe2\x80\x9cdecision-ready\xe2\x80\x9d formats.

EMPLOYEE ACCOUNTABILITY

• Fulfill all duties and responsibilities with a high level of integrity, honesty and adherence to agency policies and rules.
• Establish and maintain effective professional working relationships with co-workers, management, partner agencies and the community.
• Present a professional image as a representative of THA.
• Maintain a high degree of confidentiality relative to work performed.

DIVERSITY

THA\'s staff, its clients, and the staff of community partners are diverse in many ways, including diversity by race, national origin, language, sexual orientation, gender identity, gender expression, age, and disability. THA is committed to cultivating a culture of belonging. We value diverse life experiences and heritage to ensure that all voices are heard. We strive to respect and protect the dignity of all employees and members of our community. All THA employees must engage diverse people in constructive and effective ways as a supervisor, colleague, business partner, and/or service provider.

SECONDARY POSITION TASKS

• Serve as a member of committees, as directed.
• Remain current with trends, industry knowledge, and continuing education related to the position.
• Perform related duties or responsibilities as assigned.

Typical Qualifications

EDUCATIONAL LEVEL AND EXPERIENCE

• Associates degree with emphasis in business or accounting. Bachelor\'s degree in finance, real estate, or related field is preferred. Directly relevant experience will be considered in lieu of required degree.
• Two years\' experience in real estate development or property management.
• Demonstrated experience in producing financial proformas, spreadsheets, budgets, and financial reports.
• Affordable housing experience is preferred.

CERTIFICATION/REGISTRATIONS

• Depending upon assignment, a WA driver\'s license with acceptable driving record and auto insurance may be required.
• Asset Management Specialist certificate or ability to obtain certification within four months of hire.

KNOWLEDGE, SKILLS, AND ABILITIES

• High degree of quantitative skills and proven ability to translate data into spreadsheets and written reports.
• Ability to collaborate and develop positive relationships and partnerships with internal teams, clients, and external partners.
• Excellent analytical skills and strong sense of urgency.
• Strong attention to detail and accuracy in assigned tasks.
• Excellent verbal and written communication skills.
• Can interface with co-workers, management, clients, community partners, and others in a courteous, and professional manner.

• Able to communicate effectively both verbally, and in writing using correct English usage, grammar, spellings, punctuation, and vocabulary.
• Capable of managing competing demands and meeting productivity standards while handling frequent change, delays, and unexpected events.

• Possess skills to organize and work independently in an environment of frequent interruptions.
• Exhibit expertise in the design and maintenance of paper and digital systems to organize, store and retrieve records, data, and documents.

• Ability to engage a wide variety of people with a high level of professionalism, courtesy, and good humor, including culturally, socially, and economically diverse populations, seniors, persons with disabilities, contractors, and professional colleagues.
• Show strong commitment to maintain confidentiality in all assignments as directed.

• Possess a high degree of proficiency in agency software products, including Word, Excel, and Outlook and otherwise to be effective without close clerical support.

Supplemental Information

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that an employee must handle to successfully perform the essential functions of this job. This position requires working regularly within THA\'s offices. The job\'s activities occur primarily in indoor office settings:

• Occasional standing, walking, sitting, using hands to finger, handle, or feel objects, tools, or controls; reaching with hands and arms; climbing stairs; balancing; stooping, kneeling, crouching, or crawling; talking or hearing; occasionally lifting and/or moving up to 25 pounds.
• Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

• While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.
• The noise level in the work environment is usually moderate; job site noise level may be louder.

Equal Opportunity Employer

THA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expressions, or any other characteristics protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

We provide reasonable accommodation to all applicants and employees that can perform the essential duties of the position with or without reasonable accommodation. If you require reasonable accommodation, please direct your inquiry to the Human Resources Department at (253) 207-4403 for assistance. We ask for at least 24 hours advance notice when possible.

COVID-19
Tacoma Housing Authority has a COVID-19 Recommended Vaccination Policy that strongly encourages all regular, part-time, and temporary employees be fully vaccinated against COVID-19 for the health and safety of its workplace and community.

Regardless of vaccination status, employees must comply with THA\'s safety requirements, which may include enhanced safety precautions such as face coverings, physical distancing, and other safety protocols. THA does not tolerate harassment or discrimination due to vaccine status or a request for an accommodation that protects employees from COVID-19 exposure.

THA reserves the right to modify this policy at any time in its sole discretion to adapt to changing local, state, and federal law and business needs, consistent with its commitment to maintaining a safe and healthy workplace.

WORK ARRANGEMENT OPTIONS
All employees have a 120-day probationary period that starts on the 1st day of employment in the position. During this time, employees will train, onboard, and perform their work in-person/in-office. Depending on the position and as approved by the manager, employees may have an option to work a hybrid schedule (part remote, part in-person) once they successfully pass probation.

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