Job Description

Summary

These positions are located in the Office of Administrative Services (OAS), Office of Scientific Management and Operations (OSMO), Office of the
Director (OD), National Institute for Allergy and Infectious Diseases (NIAID), National Institutes of Health (NIH), Department of Health and Human
Services (DHHS).

One position are in the OD and Extramural Administration Branch (OEAB), Hamilton, Montana.
Two positions in the Intramural Administrative Management Branch (IAMB), Rockville, Maryland.

Overview

• Accepting applications

Open & closing dates

09/04/2023 to 09/08/2023

Salary

$37,696 - $69,035 per year

Pay scale & grade

GS 5 - 7

Locations

3 vacancies in the following locations:

Remote job

No

Telework eligible

Yes\xe2\x80\x94as determined by the agency policy.

Travel Required

Not required

Relocation expenses reimbursed

No

Appointment type

Permanent -

Work schedule

Full-time -

Service

Competitive

Promotion potential

7

Job family (Series)

Supervisory status

No

Security clearance

Drug test

No

Position sensitivity and risk

Trust determination process

Announcement number

NIH-NIAID-DE-23-12026338

Control number

744543600

This job is open to

Clarification from the agency

You must be a U.S. Citizen or U.S. National. Foreign nationals or legal permanent residents are not eligible for consideration.

Duties

As an Administrative Technician you will be performing duties such as:

• Advise supervisor on the practical and technical aspects of office administration, to include procurement, budget, human resources, office automation, training, timekeeping, and travel, and performs staff support work in each of these areas.
• Serve as main point of contact for property control. Ensure that inventories are accomplished according to schedule, that sensitive items are signed for, and that property identification tags are affixed to the property.
• Update the office\'s supply sources catalogues; purchases supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; and processes and tracks purchase documents. Communicate with vendors to ensure that products and services meet program requirements.
• provide technical assistance in the formulation and development of budget estimates.
• Perform a variety of human resource related duties including preparation of personnel packages and updates, assistance with the recruitment process, assistance with in-and-out processing of staff, and maintenance of updated reports on personnel actions.
• Manage inventory of automation hardware, applications software, operating systems software, testing instrumentation, and other related items.
• Arrange travel for staff, including scheduling transportation, arranging hotel accommodations; keeping in touch with staff en-route; and preparing travel vouchers, travel orders, and requests for travel advances.

If you are selected at the GS-05 or GS-06 level, you will essentially perform the same duties as those at the full performance level described above, however, duties are less complex and will be performed under closer supervisor with more detailed guidance.

Requirements

Conditions of Employment

• U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
• Employment is subject to the successful completion of a background investigation, verification of qualifications, completion of onboarding forms, submission of required documents, and any other job-related requirement before or after appointment.
• Applicants must meet all qualification requirements by the closing date of this announcement.
• Males born after December 31, 1959 must be registered with the Selective Service.

Qualifications

To qualify for an Administrative Technician (OA) position at the GS-303-5 level, you must:

A. Completed 4 years of education above high school; or

B. 1 year of specialized experience equivalent to at least the GS-04 level in the Federal service obtained in either the private or public sector, performing the following types of tasks; maintaining an office filing system; managing office supplies (i.e., checking stock, determining inventory levels, and verifying receipt of delivered items); maintaining timekeeping records; receiving and directing telephone calls and visitors; or

C. A combination of post high school education and experience that meets 100% of the qualification requirements for this position.

In addition, you must be able to type at least 40 or more words per minute with 3 or fewer errors in a 5 minute sample.

For an Administrative Technician (OA) position at the GS-303-6 level, you must have 1 year of specialized experience equivalent to at least the GS-5 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: preparing procurement requests for supplies, materials and services; tracking the use and rate of expenditures of select items in program budgets; coordinating meeting and travel logistics (e.g., creating itineraries, finding affordable airfare and hotels, identifying meeting locations, etc.); responding to customer or client inquiries (e.g., forwarding/directing messages, confirming customer orders, keeping customers informed of order status).

In addition, you must be able to type at least 40 or more words per minute with 3 or fewer errors in a 5 minute sample.

For an Administrative Technician (OA) position at the GS-303-7 level, you must have 1 year of specialized experience equivalent to at least the GS-6 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: serving as an office records custodian by sorting, classifying, maintaining, and, purging official files; gathering data for use in budget allocations; performing a variety of personnel related duties, such as preparing personnel packages or in-processing new staff; placing procurement orders and following up with vendors for status updates; and, coordinating meeting and travel logistics (e.g., creating itineraries, finding affordable airfare and hotels, identifying meeting locations, etc).

In addition, you must be able to type at least 40 or more words per minute with 3 or fewer errors in a 5 minute sample.

You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay.

Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

Preview assessment questionnaire before you apply:

Education

If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. .

Additional information

• This position is designated as a "

" position and the selected candidate will be considered a " " employee. In the event of a closure, you must be available to telework or request leave. * At the supervisor\'s discretion, this position may offer
: [telework (work from home on a regular basis or ad hoc basis but reports to the office at least once a week/two days a pay period), remote work (working from home or alternative worksite 100% of the time), compressed schedules, flexible schedules]. * A one-year trial/probationary period may be required upon selection/placement.

• PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps should apply online to this announcement to receive consideration.
• We may make additional selections for similar positions within the commuting area(s) of the locations listed through this vacancy announcement. By applying, you agree to have your application shared with any interested selecting official(s). Clearance of CTAP/ICTAP will be applied for similar positions.
• The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (

). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. * The NIH maintains a tobacco free work environment and campus.

• Must be able to perform the essential duties of the position, with or without reasonable accommodation.
• Visit our

for helpful information on the application process. * Visit our
page and this for a detailed look into the benefits, awards, leave, retirement, and other incentives employees may receive as part of a rewarding work environment.

• Benefits

Federal government of the United States