Job Description

Position Summary:

The Administrative Support Professional-Finance position is responsible for assisting in a variety of office administrative, finance related, social benefit management, and payroll activities.

Physical Demands:

The Administrative Support Staff-Financial position involves sitting up to 8 hours per day, repetitive typing, bending, the ability to climb, balance, stoop, kneel, crouch, reach, stand, walk, push, pull, lift, grasp, fine motor manipulations, talk, hear, and complete repetitive motions. The position can entail standing for significant periods of time and requires the ability to exert up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. The position involves working in indoor and potentially outdoor environments.

Schedule:

The Administrative Support Staff-Finance works during normally scheduled business hours (8:30 AM - 5:00 PM). Hours may vary based on payroll and workload.

Telecommuting:

Telecommuting for this position is not approved for this position.

Essential Requirements:

Possess high school diploma or GED.


Must be at least 18 years old.


Must take and successfully pass the DHS required reading comprehension test.


Must possess the necessary sensory abilities in order that all of the job responsibilities described in this job description are adequately fulfilled.


Demonstrate excellent communication and writing skills. This includes being able to use a desktop or laptop computer and knowing how to use Microsoft Office: Word and Excel.


Must successfully pass all required background checks.


Must exhibit regular and predictable attendance.


Must possess/demonstrate excellent organizational skills and ability to manage multiple tasks at once independently.


Ability to work effectively as part of a team.

Essential Job Functions:

General Duties

Provide administrative support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages;maintainingoffice equipment and supplies.


Maintain client and employee confidence and protect operations by keeping client information confidential.


Complete filing as assigned.


Greet and assist visitors entering the Center's main campus


Pick up and deliver mail to local post office daily and add postage on all mail daily as needed.

Finance Duties

Assist with personnel, payroll and finance duties as assigned; including completion of transmittals, calculation and payroll entry, approved dispersion of monetary funds and assist with accounts payable vouchers.


Complete client census by the last day of every month.

Make trips to the bank, post office(s), and auditor's offices as assigned by the Chief Financial Officer.


Send account or other related notices to all staff regarding 401K Retirement program, health insurance program, and all other Center-related programs as needed.

Client Accounts

Enter data for all client account charges and Personal Budget Money monthly in "Client Account" files on Google Drive


Enter corresponding fund totals in each individual Ledger and tally monthly


Count all "returned personal funds from Budget Funds and tally for Client Accounts


Return all excess funds from person served weekly money to CFO for deposit


Semi-annually, mail to parent/guardians report of Client Account

Other Duties

All other duties as assigned by the Vice President of Finance, Chief Financial Officer or President/CEO.

Monday - Friday 830a-5p