Job Description

Campus:
Stanislaus


Job ID: 527071


Job Title:
Administrative Support Coordinator I


Appointment Type:
Probationary


Time Base:
Full-Time


Date Posted:
April 18, 2023
Closing Date:
May 2, 2023





Description:

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Position Summary
Full-time position available on or after June 5, 2023 in Student Records.
Under the general direction of the Assistant Director and day-to-day lead direction of the Admissions/Special Projects Analyst, this position is responsible for the identification and download of all Cal State Apply university admission applications (Undergraduate, Graduate, Extended Education, International), appropriate coding, posting applications into PeopleSoft, and assigning a communication plan to applicants. This position is also responsible for posting of electronic test scores such as AP, SAT, ACT, and EAP. In addition to coordinating University application processing, the position reviews transcripts from both first time freshman and transfer students to determine admission eligibility and admit/deny as appropriate. The position also reviews and posts courses to the general education portion of the degree audit.
Job Duties
Duties include but are not limited to:

• Post all application from Cal State Apply (Undergraduate, Graduate, International, and Extended Education) to People Soft, ensuring integrity of student records. Run reports on regular basis to determine what applications are complete and need to be forwarded to an admission evaluator.
• Coordinate all special applications, such as Advanced Placement Program, CSU Concurrent Enrollment and Visitor Programs, Early Start and Course Match, including processing registration and communication to respective department or CSU campuses based on type of application.
• Download test scores, including SAT, ACT, EAP, AP, EPT, ELM.
• Test and validate new processes regarding admission application in PeopleSoft assessing if any fixes are needed.
• Participate in Cal State Apply training and CMS conference calls/webinars as they pertain to admissions being knowledgeable of upcoming developments and making recommendations for adjusting and improving processing.
• Coordinate late applications, including but not limited to matriculating, term activating, withdrawing, and reinstating students, ensuring all requirements are being met including enrollment requirements, resolving issues as they
• Other duties as assigned. Make determinations of undergraduate admission eligibility for first time freshmen and transfer applicants from the local feeder colleges. Record eligibility information into PS, request letters for students, refer any ineligible students to Director/Associate Director, and all other work required to admit, deny or refer the undergraduate student applicant for further consideration.
• Follow up, via telephone, email, or in person, with student applicants, and provide and/or clarify admission eligibility information to students, parents, and/or high school counselors.
• Evaluate supplemental transcripts to determine a need for admission reconsideration or rescinding admissions, finalizing admission in PS.
• Post and articulate transfer and other external credit for degree audit purposes, coordinating with Articulation Officer to fill articulation gaps and find opportunities to improve efficiency. Monitor and assist with PeopleSoft data entry, ensuring a seamless workflow, help answer phones and serve as back up as needed to ensure deadlines are being met.
• Train and supervise student assistants.
• Assist with imaging, index, and retrieval, correcting any issues with batches as they arise.
• Provide support to students regarding the Early Start Program, including registration, fee waiver issues, and information on placement of summer and fall remedial coursework. Serve as back up Residency Specialist for new and returning students and convey residency information for tuition purposes as defined by the Chancellor\xe2\x80\x99s Office.
• Participate and assist with on campus events including New Student Orientation, Preview Day, and Warrior Welcome, provide administrative support for Early Start, and perform other duties as assigned.

Minimum Qualifications
Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications

• Knowledge of CSU eligibility requirements.
• Experience in higher education and some understanding of transfer course articulation from community colleges in service areas.
• Ability to check complex records and detailed information for compliance with criteria.
• Ability to be thorough and accurate in comparing records.
• Ability to multi-task, handle multiple deadlines and frequent interruptions.
• Ability to interpret and apply written regulations.
• Ability to maintain confidentiality of records and evaluations.
• Familiarity with residency determination for CSU Students for tuition purposes.

Knowledge, Skills, Abilities

• Experience to be fully functional in all technical aspects of work assignments.
• Ability to understand and operate in a variety of organizational structures.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,064 \xe2\x80\x93 $3,524 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,064 - $5,148 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit:7) Benefits Summary: CSU Employee Benefit Summary
How to Apply
To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resum\xc3\xa9. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the \xe2\x80\x9cApply Now\xe2\x80\x9d button on this page.
Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline May 2, 2023
Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Additional Information
Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion \xe2\x80\x93 one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master\'s programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West\xe2\x80\x99s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now
Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a \xe2\x80\x98mandated reporter\xe2\x80\x99 under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form. CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

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  The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE