Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click \xe2\x80\x9cApply\xe2\x80\x9d and complete .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Anthropology in the College of the Liberal Arts is accepting applications for an Administrative Support Coordinator 3 to provide lead administrative oversight for the Department\xe2\x80\x99s academic processes.

This position is responsible for managing the promotion and tenure process, coordination of the faculty recruitment process, coordinating interviews, processing offer letters, facilities coordination, and providing administrative support to the Department Head.

Responsibilities of the Administrative Support Coordinator include but are not limited to:

Coordinate both the promotion and tenure process and the non-tenure-track promotion process for the Department: advise on policy and procedures, ensure promotion packets are accurate and complete, and deadlines are strictly adhered to.

Manage and coordinate the faculty recruitment process: prepare advertisements for faculty positions, support search committee operations, arrange and coordinate logistics for campus visits.

Process faculty appointments; process immigration applications; assist employees, scholars, and/or visitors regarding form requirements and compliance.

Maintain the Department Head\xe2\x80\x99s calendar: coordinate meetings and ensure deadlines are met.

Assist the Department Head with performing confidential and non-routine administrative duties, providing support for correspondence, and developing policies and procedures for the office.

Manage the sabbatical leave process and other departmental faculty affairs issues, serve as the liaison to the Office of Global Programs to coordinate the visiting scholar planning and visa process.

Work closely with the Lead Administrative Support Coordinator and may serve as back-up when needed.

Serve as the facilities coordinator for the department, working extensively with the College facilities coordinator as well as other university offices to oversee building- and space-related projects such as moves, remodeling, and repairs.

Benefits for full-time employees at Penn State include (visit for more detailed information):

Medical, dental, vision, and retirement plans

75% tuition discounts (including for a spouse and dependent children up to the age of 26)

Generous vacation and sick time

15 paid holidays/campus closure days

Education and Experience:
This position typically requires an Associate\xe2\x80\x99s degree or higher plus three years of related experience, or an equivalent combination of education and experience.

Additional required qualifications include:

Excellent leadership, communication, time management, and people management skills

Demonstrate a genuine appreciation for working with diverse audiences

Ability to work independently and as a member of a team

Detail-oriented and driven to provide excellent customer service

Outstanding organizational skills

Demonstrated ability to be proactive and take initiative

Ability to exercise discretion and judgment when handling confidential and sensitive documents and matters

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

Application Instructions: For full consideration, applicants must include a cover letter and resume with their application. Review of applications will commence immediately and continue until the position is filled.

Additional Information:
The is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Administrative Support Coordinator 3 will frequently use the following software and applications: Microsoft 365, CollegeNet-25Live, and DocFinity, as well as those specific to Penn State:

Workday/WorkLion (central resource for HR services, recruitment, attendance, etc.)

iStart (immigration management system)

SIMBA (System for Integrated Management, Budgeting, and Accounting)

LionPATH (Penn State\xe2\x80\x99s student information system)

PTORP (Promotion and Tenure Online Reviewing System).

As one of the top anthropology departments in the country, the is an exciting, active, and multifaceted academic unit with multiple undergraduate and graduate degrees, a leading international research program, a strong online World Campus portfolio, and faculty and students who conduct collaborative research with multiple units across Penn State and in locations around the world.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

University Park, PA

Pennsylvania State University