Job Description

Title:

Administrative Specialist

Supervisor:

Assistant General Manager

Department:

Administration

FLSA Status:

Non-exempt Hourly

Summary/Objective

The Administrative Specialist will provide comprehensive administrative support to various departments, ensuring smooth day-to-day office operations. This role is responsible for handling a range of administrative tasks, including scheduling, document management, data entry, and general office coordination. The ideal candidate will be highly organized, detail-oriented, and adaptable to shifting priorities.

Essential Functions

Manage calendars, schedule meetings, and coordinate logistics. Prepare and distribute internal and external communications. Maintain organized filing systems and manage document flow. Assist with employee onboarding documentation and maintain personnel files. Coordinate travel arrangements and prepare itineraries. Support office supply management and vendor relations. Maintain office supplies and equipment. Prepare and maintain the office budget. Assist in planning and executing office events and meetings. Respond to inquiries and provide excellent customer service. Monitor and update department records and databases. Compile and analyze data to support management decision-making. Assist in developing and implementing administrative policies and procedures.

Qualifications:

Education:

Bachelor's degree in Business Administration, Management, or a related field preferred.

Experience:

Minimum of 2-3 years of experience in an administrative support role, preferably in a corporate or professional environment.

Technical Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with office management software and tools.

Competencies

Communication proficiency Ethical Conduct Flexibility Initiative Time Management Flexibility Communication Proficiency Collaboration Skills Customer/Client Focus Technical Capacity Attention to Detail

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time, non-exempt hourly position. Hours of Operation are Monday through Friday, 8:30 a.m. to 5:30 p.m.

Travel

No travel is expected for this position.



As per Executive Order 11246 Section 503, & VEVRAA: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.