Job Description

Classified/Administrative Specialist

• Date Posted:

8/13/2023

• Location:

NWRESD - Washington Service Center

• Date Available:

09/11/2023

• Closing Date:

Priority date 08/21/2023

Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be . We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.
In line with our commitment to disrupting systemic racism, we acknowledge that research shows that Black, Indigenous, and people of color (BIPOC) and women are significantly less likely to apply for some positions, believing they must meet every qualification as described in the job description. At NWRESD, we value representation, and we are most interested in finding the best candidate for the job. We know that sometimes that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don\'t believe you meet every one of the qualifications described below.
Position Title: Administrative Specialist - Instructional Services
Location: Washington Service Center
Department: Special Student Services
Salary: Classified Salary Schedule, Range E
Bargaining Unit: OSEA
FTE: 1.0 - 250 days per year

NW REGIONAL ESD\xe2\x80\x99S MISSION STATEMENT: In partnership with the communities we serve, Northwest Regional ESD improves student learning by providing equitable access to high quality services and support.

General Description:

The primary purpose of this position is to perform a variety of advanced
administrative support duties of considerable complexity requiring thorough
knowledge of the organization, its procedures and operational details. This position
performs clerical and secretarial work involving word processing, spreadsheets, and
data entry/retrieval with significant manipulation to assist in District and/or state and
federal reporting or compliance. Extensive paper and electronic record-keeping for a
department or program is also required. It performs a wide variety of responsible
assignments including office or program coordination. Considerable public contact
may be involved; employees of this classification are expected to employ skill and
judgment in the conduct of these contacts within established policies and
procedures.
Generally, these assignments require the use of one or more NWRESD software
solutions at an advanced level of competency and accuracy, including extensive
knowledge of all the available features of the software and the ability to provide
troubleshooting for others and/or act as a resource or trainer on the features and
use. This deeper knowledge of specific software is in addition to effective use of the
regular use of multiple required platforms at a level expected of Administrative
Assistant positions. Additionally, positions at this level are distinguished from other
positions by the variety of more complex and varied tasks requiring detailed
knowledge of departmental and NWRESD functions, policies, and procedures with
greater independent judgment in coordinating assigned duties. This includes the
exercise of considerable independent judgment, problem-solving, and decision-making
in receiving, processing, recording, and distribution of information
for state and federal compliance and other reporting.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Background and Criminal History Verification clearance
2. A high school diploma or GED equivalent
3. Possess a valid driver\'s license

Knowledge, Skills & Abilities Required

1. Demonstrates high level of communication/interpersonal skills
2. Ability to work independently on complex tasks
3. Ability to operate a variety of office equipment including computer, copier,
FAX, and other related equipment or machines
4. Possess organizational skills for effectively prioritizing and managing
multiple tasks, demonstrating initiative and problem solving skills
5. Possess experience with Microsoft Office Suite \xe2\x80\x93 including Word, Excel,
PowerPoint and Outlook
6. Possess experience with data entry
7. Ability to understand and follow verbal and written communication
8. Strong working knowledge of spelling, punctuation, capitalization, word usage
and sentence structure of the English language
9. Demonstrated ability to compose a finished product from rough copy or
verbal instructions
10. Ability to work effectively under pressure and tight timelines
11. Ability to maintain the integrity of confidential information and able to respond
sensitively to questions about student, family and staff matters
12. Such alternatives to the above qualifications as the Board or
Administration may deem appropriate and acceptable

Essential Functions:

Include the following. Performs some or all of the following tasks. Other Duties may be assigned. The duties listed below are not inclusive, but characteristic of the type and level of work assigned for this position.

A. Provide a variety of clerical tasks and secretarial duties for the assigned
Administrator to include: maintaining calendar, scheduling meetings, assistance with
documentation, correspondence, phone calls, paper and electronic filing, collection of
data, meeting minutes and preparation for meetings
B. Independently prepare, maintain, and disseminate records/files; establish and
update manual and computerized recordkeeping systems; retain and retrieve files,
data, and related information requiring knowledge of department procedures;
Compose, reviews, edit, and proofread documents and reports in Word using correct
business English, including composition, spelling, grammar, punctuation, and letter
format as needed for correspondence and compliance or other reporting
C. Process requisition, reimbursements, purchase orders, invoices, and reports
including appropriate documentation and assuring appropriate approval and account
coding using the fiscal software system and intermediate to advanced functions in
Excel
D. Update website for program/department specific information
E. Update or develop forms for use in the delivery of assigned tasks
F. Assist other personnel in order to ensure efficacy of NWRESD work; this may
include training other employees in advanced applications, processes, or
procedures
G. Extensive detailed data entry and retrieval from software system(s) utilized by
NWRESD; trains others on the use of software system(s) requiring deep and thorough
knowledge of all of the features of the software
H. Compile data and prepare reports utilizing advanced features in software solutions
used by NWRESD; including retrieval and manipulation of data in MS Excel for a
variety of purposes such as state and federal reporting and monitoring for compliance
I. Process documents and reports submitted by other NWRESD employees for
accuracy and compliance, communicating with other staff regarding corrections;
disseminate information to appropriate parties
J. Liaison to component school district and/or other educational parties to support
program functions and/or projects including regular reporting and check-in
regarding projects
K. With the support of the administrator, accesses the support of Administrative
Assistants to support the completion of tasks
L. Develops and organizes systematic processes to manage schedules and
timelines
M. Assist as requested with meeting registration, set-up and clean up
N. Maintain a calm professional environment during times when interruptions,
disruptions and a stressful environment interfere with the flow of work
O. Cultivate and model a respectful work and learning environment

Note: The description contained herein reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

NWRESD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the ESD\xe2\x80\x99s goals.

Equal Opportunity Employer

Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be . We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve.

Northwest Regional Education Service District is proud to be an antiracist, and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law.

Northwest Regional Education Service District is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at . Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900. FISCAL POSITION CONTROL CODE: 3119
JOB POST ID: 2873

Attachment(s):

Northwest Regional Education Service District