Job Description

Nature of Work
Under general supervision, performs administrative work in providing accounts payable and administrative support services to the agency. Employee will work within an established budget and must be able to stay within that budget for invoices received. Employee is authorized to use and required to reconcile a purchasing card. Employee will order, receive, and deliver supplies for office staff. Employee is responsible for maintaining logs and filing systems both electronically and paper. Employee will post information into ledgers, type documents, compile/run/write various reports, maintain filing, answer phones, screen calls and take messages and complaints. Employee will receive, sort, and distribute mail, and may serve as backup attendance keeper. Employee will serve as travel coordinator for the agency staff by scheduling travel arrangements including conference registration, flight, lodging, car rental, travel reimbursements, etc. Employee will oversee records management, parking space assignments for all office staff and asset management. Employee must have excellent written and verbal communications skills; experience with Google Workspace, purchasing card usage and wvOASIS is preferred. Proficiency in productivity software such as Word, Excel, Google Docs, and Google Sheets is also preferred. Employee must know how to operate basic office machine equipment. Employee will perform other requested duties as assigned.


IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.


ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified . If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter.

Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.


This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Minimum Qualifications
Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.
Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.
Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.
Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.


**DETAILS OF RELATED EXPERIENCE MUST BE SHOWN IN THE WORK EXPERIENCE SECTION OF YOUR ONLINE APPLICATION***