Job Description

This recruitment is open to: Alaska Residents Only

If you enjoy working in a positive environment along-side a high-performing team, variety in your day-to-day work, and learning new things, this could be the job for you!
What you will be doing:
This position provides direct administrative support for the Department of Military and Veterans Affairs, Division of Administrative Services, Director\'s Office and is the first point of contact for visitors to DAS.

In addition to greeting customers, this position drafts correspondence on various topics, inputs complex timesheets, arranges travel, and assists with division recruitments, among other important tasks to keep the office operating efficiently.

The Administrative Assistant 1 also plays a role in activation of Alaska Organized Militia Service Members into State Active Duty and assisting in the full accountability and accurate tracking of associated paperwork.

Our organization, mission and culture:
Our mission at the Department of Military and Veterans Affairs is to provide highly motivated, effective professionals to execute global, theater, and state operations. We are always prepared to respond to and assist in the recovery from domestic disasters and emergencies; we serve and support Alaska\'s veterans; educate Alaska teens in disciplined, structured environments; and cultivate ethically driven members into strong, capable, and innovative leaders.

The Division of Administrative Services continues to maintain excellent service delivery to our customers by ensuring our finance and accounting structures are maintained and updated, facilitating critical decision making, and fulfilling state and federal reporting requirements. We are a highly motivated, customer-service oriented agency, and the Administrative Assistant 1 plays a vital role in delivering services, contributing to the agency\'s mission, and supporting Alaska\xe2\x80\x99s military and veteran population.

The benefits of joining our team:
Some of the benefits of working in the Department of Military and Veterans Affairs include:

• Comprehensive health care and employee wellness programs
• Retirement plans
• Flexible schedules including leave benefits, holidays, and alternate work weeks
• Opportunity to become a member of a union with additional benefits including free college, legal services, training, and consumer benefits
• Access to on-site gym facilities with no membership fees
• On-site caf\xc3\xa9 facility
• Career development opportunities
• Height adjustable desk
• Easy commute from the Valley, Anchorage and Eagle River
• Beautiful campus with walking trails and opportunities to spot wildlife!
• Ample parking and secure building

The working environment you can expect:
This position works in a positive and respectful team of administrative personnel under the direction of the Administrative Officer 2.

The Administrative Assistant 1 position is located on Joint Base Elmendorf-Richarson in the National Guard Armory.

This position works on a team that allows everyone\'s talents to flourish. We are a collaborative, positive, and passionate team focused on challenging and rewarding work. Our leadership is people-focused and team members should feel they have a seat at the table to voice innovative and efficient improvements.

We seek to provide growth opportunities, encourage creative thinking, and promote a friendly and rewarding work environment.

Who we are looking for:
The ideal candidate for this position will possess the following skills and abilities:

• Ability to provide administrative support through proficient use of Microsoft Office applications including but not limited to Word, Excel, Outlook, Teams, and PowerPoint
• Excellent professional and courteous customer service skills with the ability to establish positive and cooperative relationships with a diverse group of people
• Demonstrate initiative with the ability to organize and prioritize work, adapt to changing priorities, and meet deadlines with a high degree of independence
• Experience reviewing data for errors and accurately inputting data sets into various systems

*NOTE * SPECIAL NOTICE - JBER (BASE) ACCESS * NOTE* The successful applicants must pass a federal background check in order to qualify for military base access, which is required with this position\'s work location on base. The background check will include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests on Joint Base Elmendorf-Richardson; clearance and access is not within the State\'s control.

Special Note: In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.
Minimum Qualifications

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver\'s License (CDL).

Additional Required Information
At the time of interview, please provide copies of your last three performance evaluations or three professional letters of reference, if evaluations are not available.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If you\xe2\x80\x99re unable to attach to your application, email it to the contact provided in the job posting. If email is not an option, please call the contact person to obtain a fax number.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, \xe2\x80\x9csee resume\xe2\x80\x9d or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

BARGAINING UNIT
If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, you MUST mark that it does not apply to you.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the \'govermentjobs.com\' domains. For information on allowing emails from the \'governmentjobs.com\' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to:
recruitment.services@alaska.gov

For applicant password assistance please visit:
https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska
Contact Information

Susan England
Division Operations Manager
907 428 7201
susan.england@alaska.gov




Careers with the State of Alaska offer MANY benefits
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman\'s Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers\' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See http://doa.alaska.gov/drb/retirement/index.html for additional information
Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year
• Gym discounts at participating fitness providers in multiple locations throughout the state.

See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information