Duties

The incumbent will execute the administrative program vision and plan for the Office of the Chief Financial Officer (OCFO). Implements (or expands) administrative strategies for each program area, including but not limited to developing written communications, major reports, internal controls, and office operations. Prepares technical reports of program activities and coordinates with subject matter experts as needed, ensuring consistency, accuracy, and clarity with other documents. Serves as an expert in organizational methods, human capital, purchasing, inventory, contract support, information technology administration and reports management. Ensures effectiveness and/or compliance with agency rules and regulations for major reports. Reviews the administrative and programmatic aspects of financial operations, including communications with appropriations committees, assistance -with the budget process, finance accounting systems, and special projects.
Note- the duties quoted here are for the GS-13 level.

MAJOR DUTIES:
Administrative Management (60%) The incumbent reviews, prioritizes, and addresses substantive and complex issues impacting the planning, implementation, and evaluation of OCFO programs and services that require an in-depth understanding of the OCFO policies and Strategic Plan goals. Manages and directs office support functions for the OCFO, including purchasing, inventory controls, contracting, space management and records maintenance. Establishes, reviews, and updates written policies and procedures. Ensures office procedures meet the organization\'s needs and are consistently understood and followed. Advises office staff on administrative and procedural requirements. Serves as point of contact to ensure that all Human Capital policies, processes, procedures and initiatives are implemented in an appropriate and timely manner, including requests for personnel action requests (PARs). Screens inquiries, establish suspense dates and refers to appropriate offices for response/resolution. Determines purpose and scope of meetings and conferences and pre-briefs-the supervisor. Ensures that the CFO and program heads have necessary materials for all meetings and briefings to include agenda items and background information on attendees when the supervisor is scheduled to speak. Performs a variety of miscellaneous technical; planning and administration duties in support of the office, such as providing customer service to organizational personnel; developing and/or revising administrative standard operating procedures (SOPs); maintaining and updating office files; researching, preparing and forwarding policy memoranda that inform personnel of changes in policies and procedures; composing and preparing responses to correspondence on subjects where policy and precedence are established; preparing various correspondence, forms and reports; and initiating and obtaining signature of the approving authority on staff actions. Information Dissemination (20%) The incumbent ensures that informational strategies promote an understanding of programs and procedures for a variety of target audiences in alignment with the overall OCFO strategic plan. Develops original correspondence reflecting the views and policies of the OCFO. Coordinate daily calendars, appointments and, events, serving as the point of contact for modifications and arranges conference calls. Facilitates internal and external communications distributing information and scheduling presentations. Gathers data and provides relevant information in a summarized format. Develops messages for various audiences and strategically delivers messages by evaluating the most appropriate communication channel(s) for the particular needs of the target audience(s). Ensures correspondence and other communications are consistent with the substantive OCFO program, vision and business plan. Uses project management techniques to ensure events/informational campaigns are properly coordinated and effectively executed with a high degree of quality. Identifies and understands how internal and external issues, such as, survey results, impact the content of communications. Reports Preparation (20%) Applies expert knowledge of skilled communication techniques and modalities to disseminate information and ideas to inform via written, oral, electronic and visual media. Uses knowledge of the elements of plain language. Develops program information and communications for staff with varied degrees of comprehension of agency programs and policies. Provides executive-level administrative support by conducting research, handling information requests and performing office management functions. Researches, collects, compiles and analyzes information to generate technical and management guidance for a variety of topics. Prepares briefing packages for the supervisor and staff.

Requirements

Conditions of Employment

• You must be a U.S. Citizen.
• You must be able to pass a drug test.
• Your resume and question responses must demonstrate the job-related KSAs.
• You must meet the definition of specialized experience.

.

Qualifications

You must meet the United States Office of Personnel Management\'s (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications.

Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

Candidates for the GS-13 grade level must have at least 52 weeks of specialized experience equivalent to the next lower grade level (GS-12) in the Federal service.

Candidates for the GS-12 grade level must have at least 52 weeks of specialized experience equivalent to the next lower grade level (GS-11) in the Federal service. Examples of specialized experience for this position include the following:

(1) Managing and executing office support functions including purchasing, inventory control, contracting, space management, information technology support, records maintenance and human capital; (2) Researching, compiling and analyzing information to generate technical and management reports on a variety of topics; (3) Developing and delivering oral and written presentations and making recommendations on management issues in concise and convincing language; and (4) Formulating informational strategies which promote an understanding of programs and procedures for a variety of target audiences in alignment with a strategic plan.

The ideal candidate is an energetic and politically savvy professional with highly developed strategic planning skills who can synthesize complex information to produce cogent presentations and other written products. A self-starter, able to handle confidential matters with discretion, address challenges with good humor, and exercise sound judgment. A bachelor\xe2\x80\x99s degree is desirable.

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans\' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans\' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC\xe2\x80\x99s suitability assessment, a candidate tentatively selected for a position is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee\'s Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period- Selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. A variety of health insurance plans; retirement system with investment options; paid holiday; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation; training and development opportunities, etc.
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above. Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

• Administrative Management
• Information Dissemination
• Reports Preparation
• Communication

Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration.

Please note that a complete application is required for consideration. (Please review the \xe2\x80\x9cRequired Documents\xe2\x80\x9d section of this job announcement to see what must be included in a complete application).

You may preview questions for this vacancy.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. A variety of health insurance plans; retirement system with investment options; paid holiday; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation; training and development opportunities, etc.
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you\'re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you\'re eligible under their policies. A complete application consists of:
  A resume or any other written format you choose to describe your job-related qualifications. A cover letter is optional.
  
  Your resume should indicate your citizenship and should list your educational and work experience including job titles, salary, employment dates, duties and accomplishments, experience and how it relates to the KSAs in the job announcement. Any experience claimed in a cover letter should be fully substantiated by information contained in your resume.
  
  
  Supporting Documentation:
  
  You can choose ONE of the following methods to submit Supporting Documents:
  
  1) You can upload your documents when you register or update your information on the Architect of the Capitol application site which you access through the USAJobs site.
  OR
  2) You can fax your documents using the system generated fax cover sheet.
  
  Your application and all required documentation must be received by 11:59 p.m. Eastern Standard Time on the closing date of this job announcement.
  
  

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  You MUST apply online.
  
  FORMS RECEIVED BY FAX, EMAIL OR U.S. POSTAL SERVICE DELIVERY WILL NOT BE ACCEPTED.
  
  If you are a new user to the USAJobs Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJobs user AND you must be signed-in to your account in order to apply for this position. For help setting up an account or for general help using USAJobs, go to USAJobs Help Page.
  
  NEED HELP?
  If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at MGSHELP@monster.com. The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Time. You may call and leave a voice mail message at all other times.
  
  All required supporting documents will be collected electronically via the USAJobs \xe2\x80\x9cSaved Documents\xe2\x80\x9d feature.
  
  If you are unable to apply on-line, you may visit our Employment Center for technical assistance in entering your application. The Employment Center is located at 441 Second & D Streets S.W., Washington, D.C., Room H2-178, and is open Monday through Friday from 8:00 a.m. to 4:00 p.m. You may call (202) 226-7000 for directions.
  

  Agency contact information

  Nyika Humphries

  
  
  

  Phone

  202-718-5736

  Email

  nyika.humphries@aoc.gov
  

  Address

  
  Architect of the Capitol
  2nd and D Street, S.W.
  Washington, District of Columbia 20515
  United States

  Next steps

  
  You will receive a notice generated by the USAJobs System when you have successfully submitted your application. After all application packages have been received, we will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.
  
  You can check the status of your application by logging into http://www.usajobs.gov. You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJobs Account, editing your profile and changing the \xe2\x80\x98Notification Settings\xe2\x80\x99 to indicate that you want to be notified by email when the status changes. Information regarding the status of your application should be updated in the system within 2 weeks after the closing date of this job announcement.
• Fair and Transparent
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

A complete application consists of:
A resume or any other written format you choose to describe your job-related qualifications. A cover letter is optional.

Your resume should indicate your citizenship and should list your educational and work experience including job titles, salary, employment dates, duties and accomplishments, experience and how it relates to the KSAs in the job announcement. Any experience claimed in a cover letter should be fully substantiated by information contained in your resume.


Supporting Documentation:

You can choose ONE of the following methods to submit Supporting Documents:

1) You can upload your documents when you register or update your information on the Architect of the Capitol application site which you access through the USAJobs site.
OR
2) You can fax your documents using the system generated fax cover sheet.

Your application and all required documentation must be received by 11:59 p.m. Eastern Standard Time on the closing date of this job announcement.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

This job is open to

• 
  

  The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

Applications will be accepted from all U.S. Citizens. Please be advised that federal retired annuitant candidates may only be considered as a temporary employee if the role can be filled in that capacity.