Job Description

We are seeking an

Administrative Manager who will be responsible for overall administrative, financial and/or operational management for a center/unit/small department within a school or larger department. This position provides strategic and day-to-day oversight of administrative and financial matters. Areas of focus may include finance; human resources; academic, research, or clinical operations; compliance; infrastructure matters. The Administrative Manager is generally responsible for some or all of the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; faculty, staff, and student payroll; financial functions and processes; program planning and implementation; facilities/space management oversight.

Specific Duties & Responsibilities

Financial Management

In partnership with administrative leadership and financial staff, participate in the development of annual operating budget(s) and assist with budget analysis and evaluation. Provide fiscal planning, management, and oversight of assigned budgets, e.g. operating, discretionary, gift/endowment, salary. Oversee annual planning and preparation for general and/or sponsored funds budgets. Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies Prepare or oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions. Oversee the procurement process for all assigned accounts. Provide back-up documentation and explanation in response to audit requests. Prepare financial projections Advise leadership on resource needs and financial risks Remain up to date on changes in university, school, and departmental financial policies. Develop, update, and amend financial procedures. Develop and maintain various finance management systems. Design and produce various monthly, quarterly, and annual reports as requested.



Administration

Manage the planning, production, and execution of key events or other activities. Responsible for managing projects and maintaining budgets. Mentor staff and provide support for training. Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary. Partner with senior administrator and/or department/divisional leadership on coordination and completion of various strategic initiatives. Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration in collaboration with school/department leadership Develop administrative policies and procedures needed to ensure smooth operations Manage space and facilities issues specific to the assigned area



Human Resources

Work with departmental/divisional Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover. Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly. Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning. Ensure human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc. Operations and Program Management Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area. Other duties as assigned.

Minimum Qualifications

Bachelor's Degree in Finance, Accounting, Business or related field. Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources. Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.



Classified Title: Administrative Manager


Role/Level/Range: ATP/04/PD


Starting Salary Range: $62,900 - $110,100 Annually (Commensurate w/exp.)


Employee group: Full Time


Schedule: M-F 8:30 am - 5:00 pm


FLSA Status: Exempt


Location: Hybrid/School of Medicine Campus


Department name: SOM Neuro Research and Fin Adminion


Personnel area: School of Medicine