Job Description

Description
The Administrative Manager performs supervisory, clerical, and administrative work to support activities of the department. This position ensures that work generated in the office is done in a timely and accurate manner. The position is responsible for comprising and maintaining various computerized files, creating reports, working in multiple inventories and files, as well as preparing correspondence and reports.
Examples of Duties
Supervises activities of subordinates; schedules, directs, evaluates, counsels, and trains employees; ensures adherence to established policies and procedures.
Performs research and compiles data for special projects or reports; creates and maintains various computerized files; initiates faxes and makes copies.
Prepares or assists with budget for department; ensures compliance with budget; monitors funds, purchase orders, budget accounts, and office supplies.
Checks, enters, and distributes mail as necessary.
Greets visitors, answers telephones, and provides information or routes communications.
Regular and punctual attendance is required.
Manages timesheet for the department.
Prepares purchasing request for office supplies and facility supplies for detention and post. Reconciles invoices for payment.
Registers Juvenile Supervision Officers for training in detention and post and make travel arrangements as needed for the department.
Prepares out of county detention and post billing which provides revenue for the department.
Maintains administrative files on all employees. These files contain state mandated records required to be kept on all Juvenile Probation employees.
Process state mandated, restricted access notifications from the Department of Public Safety by sending the arresting agency, county clerks, and the District Attorney's office the notice to restrict access to juvenile's records.
Performs other related duties as required.
Minimum Qualifications
High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required.
Specific certifications related to the area of assignment may be required for this position. Bilingual in English and Spanish preferred.
Supplemental Information
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Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.
*Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.
Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.
Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

Skills Required