Job Description

Position Type:

Full-Time Exempt

Reports To:

President & CEO

Pay range:

$55,000 - $62,000

Location:

Grand Forks, ND; in-person

Application Deadline:

October 17, 2025 at 12:00 pm

Working Hours:

Monday through Friday from 8 am to 5 pm, with occasional early morning and evening work

To Apply

Send a cover letter and resume to Mark Maliskey at markm@grandforks.org by Friday, October 17, 2025, at 12:00 pm.

Position Summary

The Administrative Manager contributes to the efficient day-to-day operations of the Grand Forks Region EDC office, providing highly responsible reporting, financial, and office coordination. They exercise independent judgment to facilitate office demands and operational effectiveness. The Administrative Manager must exercise considerable discretion in the protection and release of confidential information.

Essential Duties & Responsibilities

Projects a positive image of the organization for clients, team members, and the community Welcome visitors; answer and route telephone calls; process incoming/outgoing postal mail; keep the office clean and tidy Work directly with the President & CEO in the development of meeting agendas and staff reports, assist with scheduling, coordination, and execution of events and meetings Track office supplies inventory, ordering, and stocking as needed Maintain office filing and recordkeeping systems, including digital files Assist the President & CEO in organizing and accomplishing executive tasks and responsibilities Facilitate Corporation and Foundation governance correspondence, agendas, and minutes Process and file annual reports, tax filings, contracts, and agreements; oversee compliance with federal and state requirements mandated by the organization's non-profit status Work with the external HR provider to prepare onboarding paperwork, schedules, and activities for new employees; ensure smooth offboarding for outgoing employees; assist with the administration of job postings Work with an external financial services and retirement solutions provider to coordinate 401 (k) retirement plan contributions and reporting. In coordination with the external accounting provider, organize accounts receivable, accounts payable, and employee expenses Assist with annual budget creation and maintenance Provide information to the external accountant; maintain an orderly accounting system; coordinate audit activities and requested information Reconcile payroll and benefits with reports provided by the external HR provider Coordinate membership program and renewals; maintain membership records; track corporate calls; facilitate member correspondence Maintain internal and external dashboards, compile data for progress metrics Research, analyze, compile, and present information for projects and proposals Manage internal systems, accounts, and processes; ensure good vendor relations; facilitate CRM data entry Performs other related duties as assigned

Required Knowledge, Skills, Abilities

Reliable, courteous, and prompt, with the ability to work cooperatively with others as a member of a highly effective team Strong interpersonal, organizational, and communication skills Critical thinking and problem-solving capabilities Attentive to detail and the ability to organize and prioritize responsibilities Proven administrative and/or operational experience Effective business writing skills Familiar with Adobe Acrobat Proficiency with general office equipment such as telephone systems and photocopier/scanner Proficient with operating computer software/systems, including Microsoft Office 365 systems, especially Outlook, Excel, and Word Additional consideration will be provided to candidates with experience with CRM, task management software, and reporting Additional consideration will be provided to candidates with event management experience Additional consideration will be provided to candidates with data analysis and reporting skills

Other Requirements

Use of personal vehicle for in-town errands may be necessary Ability to occasionally adjust standard 8 a.m. - 5 p.m. work day to support office events

Benefits

10 paid holidays 6.67 hours of paid vacation accrued per month (2 weeks annually, increases after 24 months of employment) 8 hours of sick leave accrued per month Comprehensive health and other insurance coverage Retirement plan
Job Type: Full-time

Pay: $55,000.00 - $62,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Ability to Commute:

Grand Forks, ND 58203 (Required)
Work Location: In person