Job Description

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Description
We are seeking a highly organized and proactive Administrative Manager to support the Director of the Center for Interventional Cardiovascular Research and Clinical Trials. This role is for a fast learner and critical thinker who thrives in a dynamic, team-oriented environment. The successful candidate will manage complex scheduling, communications, and operations, ensuring seamless coordination across clinical, academic, and administrative functions.
This position requires exceptional professionalism, teamwork, and problem-solving ability, with the capacity to anticipate needs, streamline processes, and enable the Director to focus on strategic priorities.
Responsibilities
Executive and Administrative Management

• Serve as the primary point of contact and strategic partner to the Director, managing day-to-day priorities and workflow.
• Oversee a highly complex calendar of meetings, conferences, travel, and speaking engagements; ensure all materials, logistics, and briefings are prepared in advance.
• Screen and prioritize communications, independently resolving routine matters and escalating urgent issues appropriately.
• Coordinate travel logistics and prepare comprehensive itineraries, reimbursements, and expense reports.
• Maintain up-to-date documentation including CVs, disclosures, contracts, and grant materials.
• Prepare materials for recommendation letters, and other projects for the Director

Operational Coordination

• Facilitate communication and collaboration across clinical, research, and administrative teams.
• Lead planning and execution of high-profile events such as forums, conferences, and seminars.
• Develop efficient administrative systems and processes to support departmental goals.
• Oversee vendor procurement and contract renewals, ensuring timely execution and compliance.
• Maintain confidentiality and professionalism in all interactions with patients, physicians, and institutional partners.

Project and Information Management

• Support key initiatives including grant submissions, special projects, and academic deliverables.
• Track timelines, deliverables, and milestones to ensure accountability and follow-through.
• Prepare polished correspondence, presentations, and meeting materials for internal and external stakeholders.
• Train and mentor administrative support staff as needed.
• Performs other related duties.

Qualifications

• Bachelor's degree in business related field. Master's degree preferred.
• 5+ years of related business experience with competency in applying general personnel practices, accounting and budgeting principles and coordination of one or more major administrative functions; Minimum 3-5 years of experience preferred supporting senior executives, preferably in healthcare, academic medicine, or research.
• Proven ability to manage multiple priorities in a fast-paced, high-stakes environment with accuracy and discretion.
• Exceptional written and verbal communication skills; able to synthesize complex information and represent the Director with professionalism.
• Strong organizational and time-management skills with a keen attention to detail.
• Demonstrated problem-solving, critical-thinking, and independent-decision-making abilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and comfort with database systems and digital workflow tools.

Employer Description
Strength through Unity and Inclusion
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65193 - $130000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Skills Required