The Administrative Assistant (AA) assists the Assistant Property Manager, Property Manager and Vice President with clerical support and day to day administrative and financial functions for the property management department while enhancing positive tenant relations.
Duties
Specific responsibilities include but are not limited to:
Receives and initiates phone interaction with tenants, vendors and in-house personnel concerning property issues
Research property/tenant issues thoroughly, report issues to Assistant Property Manager, Property Manager, Vice President
Handles emergencies in Property Managers' absence
Prepare and process invoices (tenant direct expense, reconciliations, property tax and insurance billings, rent and CPI increases, etc.)
Updates and tracks tenant and vendor insurance certificates
Prepare purchase orders and vendor contracts;
Maintain tracking programs and reports on Yardi and on Excel (HVAC contracts, porter service, security and fire alarms, etc.)
Assist with A/R, Tenant move-in and move-out activities, repair follow-up and file maintenance
Type correspondence, photocopy, transmit items via facsimile, prepare envelopes, overnights packages, etc.
Complete special projects as needed
Assemble and maintain uniform files for tenants and vendors
Receive and process mail
Job Type: Full-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Benefits:
Health insurance
Work Location: In person
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