Job Description

The current Administrative Analyst I vacancy is in the Housing division of the Community Development Department. This position will support the implementation of a new Residential Rental Registration Ordinance and the expansion of the City\'s Fair Housing scope of services and programs and requires constant interaction with community stakeholders, the private sector and Salinas residents. Bilingual (English/Spanish) strongly desired. The eligibility list established by this recruitment may be used to fill future Administrative Analyst I vacancies city-wide.

SPECIAL INSTRUCTIONS: All applicants must provide proof of the required education at the time of application or submit to the Human Resources Department by the filing date. Applicants with foreign degrees/transcripts must provide U.S. degree equivalency by submitting a credential evaluation report. Applications are incomplete without the required documents and will be disqualified. Applicants are responsible for ensuring all documents are received by the deadline.

Summary of Duties: Under general direction of the assigned Department Director or designee, performs professional administrative and research work in a variety of program areas in a designated department. To manage, coordinate and oversee assigned programs in designated department.

Distinguishing Characteristics: This job class is the first level in the Administrative Analyst series of three classifications. The Administrative Analyst functions at an entry-level management level of classification and requires knowledge of municipal organization, basic principles of program management, public administration, research methods and report presentation. Special assignments and projects requiring varied hours and independence in judgment and advanced technical and analytical work are also assigned to positions at this level.

Supervision Received and Exercised: Receives limited supervision from the assigned Department Director and/or designee. May exercise functional supervision of lower-level staff and volunteers.

Essential Job Functions

• Performs a variety of responsible and technical administrative and analytical assignments.
• Assists in formulating program policies, goals and procedures; collects and compiles relevant data supporting recommendations.
• Develops and administers program budgets.
• Conducts special studies and works on projects concerning City or departmental procedure or policies, programs and grants.
• Reviews and analyzes recent and pending legislation affecting departmental programs.
• Develops and disseminates employee and/or public information regarding assigned programs.
• Acts as City representative and liaison at meetings and conferences with public agencies and community groups as assigned.
• Functionally supervises lower-level staff and/or volunteers as assigned.
• Monitors progress and evaluates work measurements of various city programs pertaining to area of responsibility.

Minimum Qualifications

Knowledge of:

• Principles and practices of public administration
• Principles of local government organization and administration
• Principles and practices of training methods and concepts
• Principles and practices of budgeting analysis
• Research methods and techniques and methods of report presentation.
• Federal, State, and local laws and regulations applicable to assigned programs.

Ability to:

• Learn, interpret, and implement applicable Federal, state and local laws and regulations relative to program areas of responsibility
• Communicate clearly, concisely and effectively, both orally and in writing
• Make presentations to elected officials, the public, city executives, businesses, and other agencies
• Establish and maintain effective working relationships with the City Council, staff, and business community and other government agencies, and with the general public
• Identify issues, options and projected outcomes and make recommendations
• Work cooperatively and tactfully with others
• Prepare and present written and oral reports

Education: Bachelor\'s Degree from an accredited four-year college with a degree in Public Administration, Business Administration, Information & Library Science, or a closely related field

Experience: Two years of experience performing administrative analytical duties involving program coordination in one of the following areas: community relations, law enforcement, public health, human services, recreation, or community welfare, preferably in a municipal agency. Bilingual in Spanish and English strongly desired.

Licenses and Certifications: A valid California (Class C) Driver\'s License.

Supplemental Information

Physical Demands and Working Conditions: Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, use new technologies and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the office work environment; physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.

Business office working environment subject to sitting at a desk or standing in front of an audience for long periods of time; bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal. Occasionally, work conditions involve directing activities of volunteers in an outdoor environment, in all weather conditions. May work extended hours and weekends on occasion.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.
For questions, please contact Patricia Pe\xc3\xb1aloza, Senior Human Resources Analyst, at (831) 758-7416 or

Veteran\xe2\x80\x99s Preference: A veteran is defined in accordance with California Government Code 18540.4. In order to exercise this preference, the veteran must submit the and provide a copy of the DD-214 form at time of application as proof of military status. Failure to submit the required forms will be deemed a waiver of veteran\'s preference. Military veterans shall be given preference in initial appointment to City service. Further details can be obtained from the Human Resources Department, at 831-758-7254.

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all City of Salinas employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

Selection Process: Applicants\xe2\x80\x99 qualifications will be evaluated based on the information provided on the employment application. The exam process may consist of an application appraisal, oral interview, assessment center and/or written exam. The City reserves the right to use alternate testing procedures if deemed necessary. CITY COMMUNICATION REGARDING THE SELECTION PROCESS WILL BE VIA E-MAIL. PLEASE ENSURE THAT YOU HAVE ACCESS TO THE E-MAIL ON YOUR APPLICATION. Finalist interview/assessment will be held with the City of Salinas.

Equal Opportunity Employer: The City of Salinas does not discriminate based on race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for qualified individuals with a disability. Individuals requiring any accommodation in order to participate in the testing process must inform the Human Resources Director in writing no later than the final filing date stated in this job announcement. Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process and/or to perform the duties of the job for which they have applied. EEO Utilization Report is available for candidate review upon request.

Salary Steps: The following applies for Full-Time Regular positions only. Appointments are normally made at the first step. Consideration is given for increase to the second step after successful completion of the probationary period. (Employees appointed at a higher step will be eligible for consideration for the next step after one year, providing they successfully complete a probationary period.)

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