Job Description

Pay Rate

$64,728 per year to $71,000 per year

Telecommute Status

Hybrid

Announcement

PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:



PRIDE Industries



Job: Accounts Payable Assistant Manager

Job Code: AA149 - PR-AP Assistant Mgr

HR Title Group: Accounting and Finance

Salary Grade: E13

FLSA Status: Exempt

Approval Date: August 2023

SUPERVISES:

There are direct reports with this position.

POSITION SUMMARY:

Under limited supervision, the Accounts Payable Assistant Manager will be responsible for supervising, supporting, and training their team. Employees in this job class will evaluate processes to identify and recommend improvements to people and system workflows and system functionality including the use of the ERP system, communicating with internal customers and external customers, enforcing the department policies and procedures, and assisting the AP Manager in educating employees across all departments about relevant policies and procedures. This position is also responsible for establishing and maintaining positive relationships with vendors and customers through proactive communications, ensuring timeliness of cash payments and actively resolving problems with invoices, supporting documentation, internal approvals, invoice posting, and any other issues that may impact PRIDE\xe2\x80\x99s good standing with business partners.

TYPICAL DUTIES:

1. *Leads and directs the work of assigned staff, and provides goal setting, performance management, professional development, work issue counseling, and rewards and recognition, in accordance with Company programs, policies and procedures. Provides support and training on an on-going basis, ensuring that staff are appropriately cross- trained and maintain work performance at a high level of productivity. Also performs individual contributor role to the extent necessary to support team goals and assigned staff processing requirements.

2. *Assist Manager with documenting existing and new department processes.

3. *Assist Manager with implementation of ERP system enhancements and upgrades

4. *Assist Manager in ensuring that systems, policies and procedures adhere to company policies

5. *Supervises employees; ensures a competent, motivated team through hiring, training, development, counseling and reviewing the performance of employees.

6. *Ensures all month end entries have been made and that the GL balances reconcile to the aging analysis \xe2\x80\x93 runs all necessary reports.

7. *Reviews team work to evaluate for areas that need additional training.

8. *Provides excellent customer service, making it a priority for the entire staff to support the needs both internal and external customers in an accurate and timely fashion.

9. *Manages check runs and reviews for appropriate documentation and signing authority levels

10. *Maintains records for proper Signing Authority and ensures policy is being enforced.

11. *Ensures appropriate documentation is maintained and issues escalated to appropriate management regarding company credit cards and purchase orders.

12. *Oversees the 1099 tax reporting process

13. *Sets up and maintains vendor banking information for ACH/Wire payments

14. Performs other duties and special projects as assigned.

• Denotes Essential Job Function

MINIMUM QUALIFICATIONS:

• Five years of Accounting experience including two years in a supervisory role in a medium to large company

• Knowledge of full cycle AP and accounting systems and processes for a large organization

• Experience working with Microsoft applications and experience performing AP functions using a top tier ERP system

• Good understanding of U.S. GAAP and auditor requirements around the AP function (accruals, monthly cutoff procedures, auditor documentation requirements), understanding of AP best practices, General Ledger coding, and impact of AP processes on Financial Statements

• Experience with tools to review/ analyze large volumes of data, such as employee expense reporting and corporate credit card charges.

• Knowledge of Federal, State, and Local tax laws requirements (as they apply to AP), including those that govern non-profit entities.

• Supervisory skills to hire qualified employees, provide for their professional development, administer performance management and disciplinary processes effectively, and address employee relations appropriately.

• Ability to effectively supervise and develop assigned team to meet production/service goals while adhering to safety policies and rules

• Effective oral and written communication skills using appropriate business English

• Demonstrated leadership, organizational, common sense and problem-solving skills

• Human relation skills to build effective relationships with team and customers

• Effective customer service skills

• Advanced computer literacy

• Knowledge of business English including vocabulary and spelling

• Fundamental mathematical ability including addition, subtraction, multiplication, and division

• Ability to establish priorities and solve operational problems

• Flexibility to respond to changing work priorities and handle numerous projects at the same time.

EDUCATION REQUIREMENTS:

High School Diploma or GED
Bachelors in Business Administration or related field

CERTIFICATES REQUIRED:

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

PHYSICAL REQUIREMENTS:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:

• Viewing computer screen/monitor

• Utilizing keyboard and mouse

• Answering phone/making calls

• Sitting for long periods

WORK ENVIRONMENT:

Work is performed in a normal office environment with limited privacy and some exposure to background noise. Employees may be required to work in excess of 8 hours in a day and/or 40 hours per week.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor\xe2\x80\x99s instructions and to perform the tasks requested by their supervisors.

At PRIDE, we make a difference in the lives of many, one job at a time.

How to Apply

If you are interested in working for this unique organization that blends business with a social mission, please apply online at . PRIDE Industries is a VEVRAA federal contractor committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, marital status, genetics, disability, age, or veteran status. Visit our website to learn more!

PRIDE will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor\xe2\x80\x99s legal duty to furnish information. 41 CFR 60-1.35(c)

PRIDE will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of all federal, state, and local laws.

PRIDE Industries