Job Description

JOB SUMMARY The Accounting Assistant is responsible for working closely with the Business Manager and the Chief Operating Officer to support instructional services and general operations of the school. While the focus is related to bookkeeping, payroll preparation, and purchasing, finance oversight and general administrative support is expected as needed. RESPONSIBILITIESGeneral DutiesProcess accurate and timely payrollMaintain school general ledgersReview and assist with employee deduction maintenance such as updating salary changes, direct deposits, retirement contributions, tax withholding elections, etc. Prepare payroll journal entries to accurately record pay distributionsReconcile bank accounts, credit card/account expenses, prepaid and other standard monthly journal entries to accurately recognize school income and expenses Track spending of state and federal grant fundingMaintain records related to fixed assets and depreciationSupport purchasing, receiving and distributionAssist with payables as neededAssist with yearly financial audit, board reporting and other financial oversight as necessaryPeriodically assist the Head of School in coordinating Board of Trustee tasks and materials QualificationsAt least two (2+) years successful experience in general bookkeeping and/or accounting, preferably within a school setting.Willingness to assist with business office responsibilities (such as HR) and general school responsibilities outside of the business office as needed.The ability to work and communicate effectively and collaboratively with other school personnel, vendors and families.Value timeliness, accuracy and attention to detail related to all tasks.The ability and willingness to learn and adapt as the tasks assigned may evolve or change.A strong sense of confidentiality regarding employee records including FMLA (Family Medical Leave), personnel, and payroll administration.MCPPO Certification is a plus.

A willingness and ability to obtain any and all necessary certification is a must.A working knowledge, understanding, and demonstrable skills in computer applications.