Job Description

We are currently seeking an ABA Coordinator to join our team of highly qualified professionals that share our vision of Empowering Children to Conquer their World! This role provides administrative support for therapy operations. Pediatrics Plus is a highly collaborative pediatric healthcare provider. We are committed to helping children succeed in all stages of life through evidence-based therapy (ABA, OT, PT, and Speech) and developmental preschool services, state of the art facilities, specialized equipment, family support and education, and community investment. What we offer:

• Competitive Compensation
• Paid Time Off, Benefits, and 401K
• Training & Development
• Personal Growth & Leadership Opportunities
• Supportive & interdisciplinary work environment
• Onsite childcare options

What you will do:

• Promotes a friendly atmosphere for families, staff and visitors.
• Understands internal processes required for a child to receive services.
• Responsible for maintaining communication with intake and financial services teams for caseload management and prior authorization needs.
• Assists in obtaining financial documents from families.
• Assists in communication with families when changes in funding occur.
• Maintains multiple excel spreadsheets for patient management that cannot be analyzed through deTASO reporting.
• Assists in monitoring the prior authorization process for ABA services and monitoring current PA units remaining.
• Schedules ABA services and adjusts schedules based upon cancellations, no-shows, etc.
• Responsible for management of payroll and time off requests for BT/RBTs.
• Responsible for monitoring and tracking of the Occurrence Policy.
• Responsible for management of deTASO documentation corrections.
• Attends weekly one-on-one meeting with Therapy Director.
• Analyzes daily, weekly, and monthly reports prior to one-on-one with Therapy Director.
• Assists with administration tasks such as, filing, answering phones, management of working folders, etc.
• Answers or directs e-mails, calls, and in-person questions regarding services appropriately and timely.
• Completes monthly expense report as needed.
• Assists with and/or completes BT/RBT interviews as needed.
• Organizes and/or assists with onboarding as directed by Therapy Director.
• Responds positively to feedback concerning job performance.
• Communicates any needs or concerns with administration.
• Upholds and incorporates the core values, vision, mission and philosophy of Pediatrics Plus into all job responsibilities.
• Displays an understanding of the leadership and management style of Pediatrics Plus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/ Certification:

• Bachelor\'s Degree preferred but not required.

Skills/ Abilities:

• Ability to communicate effectively and professionally with a wide variety of people.
• Strong organizational skills with attention to detail and accuracy.
• Basic computer skills which includes a working knowledge of database, word processing, spreadsheet, and Internet software.
• Ability to communicate effectively and professionally with a wide variety of people.
• Must be persistent in getting the correct benefits from insurance companies.
• Ability to problem solve and think about how changes in funding could affect our clients financially.
• Ability to recognize patterns in coverage and benefits from insurance companies.
• Desire to be on the phone the majority of the time.
• Strong organizational skills with attention to detail and accuracy.
• A desire to serve families and go the extra mile.
• Ability to handle multiple tasks in a very busy environment.
• Ability to read and interpret documents such as safety rules, policies, and other company documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of families or employees of organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to maintain regular and punctual attendance. Ability to complete tasks in a timely manner.

ESSENTIAL PHYSICAL REQUIREMENT While performing the duties of this job, the employee is frequently required to talk or hear. The employee is regularly required to walk; sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is frequently required to stand and stoop, twist, bend, kneel, crouch or crawl. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee is required to maintain regular and punctual attendance. The employee is required to complete tasks in a timely manner. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.