Job Description

Position Details

Req ID:

req15811

Position Title:

Undergraduate Academic Program Coordinator

Position Type:

Staff Full-Time

Position Number:

BS9631

OSU Campus:

Stillwater

Department:

Biosystems/Agricultural Engineering

Location Address:

111 Ag Hall, Stillwater, OK 74078

Hiring Supervisor:

Mari Chinn

Hiring Range:
(Contingent upon available funding):

38,040.00 - 52,020.00, Salary

Work Schedule:

Monday through Friday, 8am - 5pm with one hour for lunch

Faculty Appt Period:

Job Summary:

About Us: Biosystems and Agricultural Engineering is a unique department shared between two colleges, Ferguson College of Agriculture and the College of Engineering, Architecture and Technology. We take pride in being an inclusive department in which students from any background can feel comfortable, supported and successful. For more information, visit: https://agriculture.okstate.edu/departments-programs/engineering/.

The Undergraduate Program Coordinator in Biosystems and Agricultural Engineering serves as an integral member in the department that provides program support and services to the department\'s students and faculty. This position must demonstrate clear knowledge of academic policies and procedures while offering direction to students and faculty regarding BAE programs.

This position will:
*Establish and administer procedures to assure effective and efficient internal operations of undergraduate Biosystems Engineering (BE) and Agricultural Systems Technology (AST) programs.
*Participate and represent BAE at CEAT Academic Advising meetings, serve as a liaison between BAE and CEAT and Ferguson policies and procedures for academic programs.
*Support student orientation, academic advising, retention initiatives, and mentoring programs.
*Assist in providing direction to students regarding academic programs, course sequence, prerequisites, and degree progress; Evaluate student records and maintain advising records/files.
*Facilitate paperwork related to advising, transfer credit evaluation, graduation certification, student grade changes, re-admissions, appeals, probation, suspension, and academic dishonesty.
*Assist with preparation of student statistics, paperwork and documents as needed for reporting, especially for ABET accreditation processes.
*Assist with K-12 outreach and student recruitment and special programs; Advise prospective students and families; Connect with admitted students.
*Provide oversight, recruitment to and direction for the BAE Ambassadors program
Assist with program and course action changes, manage and update degree sheets, flowcharts, and course scheduling.
*Serve on scholarship committee and manage scholarship assignments and agreements.
*Engage in student activities and events, support students, and help foster academic success and a community atmosphere among BAE students.
*Perform administrative support duties and special projects as assigned. There are lots of great reasons to work at OSU, check out our benefits and eligibility at https://hr.okstate.edu/prospective-ee.html

Special Instructions to Applicants

A resume, cover letter, and contact information for three professional references are required.

Education & Experience

Position Qualifications:

Required:

Bachelor\'s degree and 1 year of professional work experience

Strong organizational and interpersonal skills, the ability to multi-task, prioritize, and manage projected deadlines. Possess a positive attitude, good communications skills, and a desire to assist students in achieving success while at OSU and beyond. Demonstrate creativity and initiative and be a proactive participant in a team environment. Capacity and integrity to manage students\' personal and confidential information appropriately. Must be service oriented and able to work with a diverse group of faculty, staff, students and the general public in a positive manner at all times. Promote effective and collaborative work habits and be an active participant in a collaborative work environment. Very proficient in Microsoft Office (specifically Excel, Word and Visio), and Adobe Pro. Familiar with OSU platforms including Slate, Degree Works and Canvas

Preferred:

Bachelor\'s degree and 2-5 years of professional work experience; At least 2 years of experience working with students in an academic setting

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

Oklahoma State University