Job Description

Overview

We are seeking a highly organized and detail-oriented Trucking Operations Coordinator to join our team. This role is vital in managing daily logistics, coordinating shipments, and supporting office functions related to trucking operations. The ideal candidate will possess strong administrative skills, proficiency with office management tools, and excellent customer service abilities. Bilingual skills and experience with QuickBooks or similar accounting software are a plus. This position offers an engaging environment for professionals looking to contribute to efficient transportation management and operational excellence.

Duties

Coordinate and schedule trucking shipments, ensuring timely delivery and pickup Manage communication with drivers, clients, and vendors via multi-line phone systems and email Maintain accurate records of shipments, deliveries, and related documentation using data entry and filing systems Utilize Microsoft Office Suite, Google Workspace, and other computer applications for reporting and correspondence Handle front desk responsibilities including greeting visitors, managing phone etiquette, and supporting administrative tasks Assist with office management duties such as calendar management, appointment scheduling, and document proofreading Support bookkeeping activities using QuickBooks or similar software for invoicing and expense tracking Provide exceptional customer service support to clients and internal teams Perform clerical duties including filing, data entry, proofreading, and maintaining organized records Support personal assistant tasks as needed to facilitate smooth office operations Maintain all DOT compliance requirements Oversee IFTA, fuel tax reporting, and trip documentation Manage permits, registrations, renewals, and state/federal filings Serve as point of contact during audits or inspections.

Experience

3+ years of trucking operations or dispatch experience Strong DOT, safety, and trucking compliance knowledge Prior office management or administrative experience preferred, especially in logistics or transportation industries Experience with clerical tasks such as filing, data entry, proofreading, and calendar management required Familiarity with QuickBooks or other bookkeeping software is advantageous Strong computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and multi-line phone systems Excellent organizational skills with the ability to manage multiple priorities effectively Bilingual abilities are highly desired to support diverse client needs Previous customer service or front desk experience is beneficial Knowledge of office procedures such as phone etiquette, time management, and document handling will ensure success in this role
Pay: $40,000.00 - $55,000.00 per year

Work Location: In person