Unleash YOUR Potential With Us
As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world\xe2\x80\x99s most challenging problems. No matter what your role is, when you join Knight Nation, you\xe2\x80\x99ll play an integral role in pushing us forward to become among the most impactful universities in the country. You\xe2\x80\x99ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We\xe2\x80\x99re seeking qualified, motivated individuals who will help UCF fulfill its mission of unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

Academic Affairs Business Center
The AABC-Finance Business Center is comprised of 24 employees located in Partnership II. The unit supports 5 divisions with procurement and travel.

The Opportunity:
The Academic Affairs Business Center is searching for a Travel/Procurement Coordinator II to join their team. The Procurement Coordinator acts as the primary point of contact for colleges/divisions for all procurement-related activities. They will be responsible for the procurement of assigned services and commodities, and they will provide daily monitoring and processing of requisitions through UCF systems. The Procurement Coordinator also assists and develops solicitations for bids, and participates in the development of UCF contracts, leases, and supplier agreements. The Procurement Coordinator will directly acquire goods and services using college/division-assigned procurement cards and reflect receipt of goods or services in UCF systems. Finally, they will coordinate with Procurement Specialists in kNEXT to ensure full visibility and resolution of issues and support end-user communications and training efforts. The Procurement Coordinator will be crossed trained to support the Travel Coordinators as needed.

Responsibilities:

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  Serve as a general resource and point of contact for Procurement related issues. Initiate requisitions and support colleges/divisions with purchases. Add and/or validate Worktags to verify appropriateness for acquisition. Initiate adds/updates to the vendor master file, and obtain supplier-provided documentation.
• 
  Review requests for procurement policy adherence prior to entry into Workday.
• 
  Make procurement card purchases for college/division needs.
• 
  Manage purchase orders, expense authorizations, invoice receipts, and invoice payments. Initiate RMAs with suppliers and coordinate returns, as required. Support the management and tracking of college/division assets and inventory.
• 
  Perform receiving in Workday.
• 
  Initiate change orders to purchase orders.
• 
  Verify, review, and reconcile procurement card transactions to ensure compliance with university policy and regulations.
• 
  Review and analyze contracts and pricing agreements, exceptional purchases, Waiver of Competition, and Sole Source Certifications in accordance with college/division processes, university policy, and regulations.
• 
  Backup Travel Coordinators and Other Procurement Coordinators as needed
• 
  Other duties, tasks, or special projects as assigned.

Minimum Qualifications:
High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience.

Preferred Qualifications:

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  The preferred candidate will have strong experience related to purchasing and procurement practices, policies, & procedures especially related to UCF and State of Florida guidelines and policies. Familiarity with UCF and State of Florida travel guidelines and policy is also desired.
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  The ability to organize and prioritize work is a must, as well as the ability to work with minimal hands-on supervision.
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  Familiarity with WorkDay, Microsoft Teams, Microsoft Office, and similar programs is strongly desired.

Are Benefits Important to You?
Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

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  Benefits packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
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  Paid time off, including annual and sick leave and paid holidays
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  Retirement savings options
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  Employee discounts, including tickets to many Orlando attractions
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  Education assistance
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  Flexible work environment
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  And more\xe2\x80\xa6For more benefits information, to go to the UCF Employee Benefits page
  click here .

Who Are We?
Founded in 1963 to fuel the region\xe2\x80\x99s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It\xe2\x80\x99s one of the reasons U.S. News & World Report ranks UCF among the nation\xe2\x80\x99s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor\'s degrees, master\'s degrees, Ph.D.\'s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF\xe2\x80\x99s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Responsibilities

• Serve as a general resource and point of contact for Procurement related issues. Initiate requisitions and support colleges/divisions with purchases. Add and/or validate Worktags to verify appropriateness for acquisition. Initiate adds/updates to the vendor master file, obtain supplier provided documentation.
• Review requests for procurement policy adherence prior to entry into Workday.
• Make procurement card purchases for college/division needs.
• Manage purchase orders, expense authorizations, invoice receipts, and invoice payments. Initiate RMAs with suppliers and coordinate returns, as required. Support the management and tracking of college/division assets and inventory.
• Perform receiving in Workday.
• Initiate change orders to purchase orders.
• Verify, review, and reconcile procurement card transactions to ensure compliance with university policy and regulations.
• Review and analyze contracts and pricing agreements, exceptional purchases, Waiver of Competition and Sole Source Certifications in accordance with college/division processes, university policy and regulations.
• Backup Travel Coordinators and Other Procurement Coordinators as needed
• Other duties, tasks, or special projects as assigned.

Department Academic Affairs Finance Business Center

Work Schedule Monday through Friday 8:00am - 5:00[,

Type of Appointment Regular

Expected Salary $42,367.00 to Negotiable

Equal Employment Opportunity Statement:
As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF\'s Equal Opportunity Statement can be viewed at http://www.oie.ucf.edu/documents/PresidentsStatement.pdf.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.