Job Description

Department Information




Please note: This recruitment will be used to fill multiple vacancies.


This position is open to current Colorado residents only.

This job announcement will serve as an application pool for available positions that now exist or may exist in the future, including both part and full-time positions.

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Description of Job
About this Unit:

The objective of the Division of Behavioral Health Analytics, Epidemiology, and Evaluation (BHAEE) is to apply a broad range of knowledge and analytical skills to rapidly integrate, create, and share data and findings between multiple sources to ensure Agency leadership, external stakeholders, and the public have access to accurate and timely information and data to achieve objectives. This team draws on analytical skills in leadership, policy, program
management and public health communication.

The Health Information Technology (HIT) Division develops and implements all of the BHA\xe2\x80\x99s information technology efforts. This division also collaborates with the Analytics, Epidemiology, and Evaluation Division on data strategy. Between both divisions, they are tasked with modernizing the BHA\xe2\x80\x99s data strategy. The Health Information Technology Division collaborates with other Departments on data and IT initiatives. This division played a key role, along with Colorado Digital Services, in implementing the BHA\xe2\x80\x99s Care Directory, OwnPath.

About this Position:

This position analyzes data, identifies problem areas and issues, devises solutions, and prepares reports substantiating solutions; makes decisions to answer questions and provide technical information or resolves discrepancies on interpretation of program rules, regulations, processes, and other technical guidelines; and determines work processes to implement program rules, policies, and other guidelines prescribed by management.

Summary of Job Duties:

• This position directly supports two Division Directors at the BHA with team and project management, coordinating the development of RFPs and POs, scheduling meetings, coordinating engagement sessions, managing travel, maintaining meeting minutes and agendas, ordering supplies, and other general PA duties.
• In addition, this position develops and maintains a process to allow them to independently monitor the technology needs for staff within each division and manages software licenses and renewals, such as for statistical and program management software.
• This position is responsible for developing and maintaining a process for coordinating CORA and other data requests across these two Divisions and ensuring staff within the Divisions adhere to required and/or agreed upon deadlines.
• This position independently handles onboarding and offboarding technology products, as well as ordering all software, computers, and computer supplies.
• This position coordinates all eClearance processes.
• Other duties include but not limited to overseeing computer/email access, changes and revoke requests; maintaining office equipment; verifying and paying vendor bills, coordinating and communicating contract monitoring meeting needs; general coordination of the Divisional work efforts, as needed; and occasional data entry for special projects.
• This position supports the Division Directors to prepare reports, briefs and presentations on research findings and recommendations and use exceptional professional judgment and discretion when handling highly sensitive and confidential data (i.e. human subjects\' data

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Five years of experience in an occupational field related to the work assigned to the position

Substitutions: Appropriate education will substitute for the required experience on a year-for-year basis

• Applicants using education as a substitution MUST supply an unofficial transcripts before the application deadline to the Human Resources office. Applications requesting this substitution without transcripts will NOT be considered.

Qualifications and Qualities that allow you to stand out
The following supplemental experience, competencies and abilities are highly desirable for this position and may be considered in selecting the successful candidate:

• Experience on using a relational database.
• Ability to use Microsoft Office products such as Word, PowerPoint, Excel, etc.
• Ability to use Google products such as Google Docs, Google Calendar, etc.
• Knowledge of Kronos as this position will be one of the primary timekeepers for the Division of Child Welfare.
• Ability to process and track all clearance items incoming and outgoing in CDHS eClearance system.
• Ability to exercise judgment and skill in resolving issues and finding answers
• Strong writing skills \xe2\x80\x93 The position will require review of clearance items for: Grammar, spelling, and punctuation; and drafting letters, memoranda, emails, and other correspondence for the Facility Director.
• Ability to prepare agendas and meeting materials; draft communications to committee members; schedule meetings; secure meeting locations; take meeting minutes; and onboard new committee members.

Conditions of Employment:

• Standard Background \xe2\x80\x93 Name check, TRAILS, CMS and JBITS
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department\xe2\x80\x99s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director\'s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information

How to Apply


The Assessment Process


For additional recruiting questions, please contact Maria.Ramos-Robinson @state.co .us

Please Note: As part of the Comparative analysis process, candidates who meet the minimum qualifications will be required to take and pass on online skills assessment test. Notifications, as well as instructions will be sent via email so applicants are encouraged to continually check for emails.


About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• Employee Wellness program MotivateMe
• Excellent work-life programs, such as flexible schedules, training and more
• Remote work arrangements for eligible positions

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.
Our Values: We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans. Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement. We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado. Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public. We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy. Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791. ~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~