Job Description

As a key resource to undergraduates engaging in research, the 100% time (40 hours/week) STDT SVC Advisor 2 serves as the program representative by managing program participation and admissions; student tracking and communication; planning and coordinating all logistics for events, workshops, meetings, and residential research programs; updating and maintaining websites and a database; assisting Undergraduate Research Centers staff in short- and long-range planning and projects; planning and executing social media strategy and content; performing accounting functions for purchases, payments, and reimbursements using appropriate on-line systems such as BruinBuy and Travel Express; monitoring expenditures and purchases for events; processing of student awards. Must be able to maintain a regular schedule and on-time attendance. This is a hybrid position.

The Undergraduate Research Center, Humanities, Arts, and Social Sciences (URC-HASS) at UCLA works collaboratively to serve UCLA\'s undergraduate population. Through various programs, the URC-HASS promotes, develops, and celebrates undergraduate student research with the overall goal of enhancing undergraduate education and preparing students for careers in all areas.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
4:30 pm

Qualifications for Position

22
Records

Qualifications

Required/Preferred

1. Demonstrated skill and ability in coordinating programs, projects and activities as demonstrated by determining procedures or courses of action, selecting methods and implementation, and prioritizing program objectives and tasks.

Required

2. Working knowledge of URC-HASS programs, services, and procedures.

Preferred

3. Ability to simultaneously manage several ongoing activities, including the delegation and supervision of tasks to others.

Required

4. Ability to effectively communicate program information to students, parents, faculty, administrators and others who might not be familiar with the programs.

Required

5. Ability to answer questions, analyze and research information and data, solve problems, and make sound recommendations applying knowledge of university\'s administration, organization, policies procedures, and practices.

Required

6. Interpersonal and communication skills and ability to work with employees of all levels and areas to establish and maintain effective work relationships and to convey information concisely, accurately, and tactfully.

Required

7. Demonstrated skill in event planning. Ability to coordinate the logistics of planning and implementation of small to large scale events.

Required

8. Working knowledge of OASIS (On-line Access to the Student Information System) and Counselor Desktop.

Can be trained

9. Working knowledge and experience in creating, maintaining, and formatting spreadsheets, databases, documents, and reports utilizing word processing, spreadsheet, database and file applications, email, and the Internet. Prefer experience using Microsoft Office: Word, Excel, PowerPoint; Publisher, and Outlook.

Required

10. Working knowledge of Adobe Photoshop, Adobe Acrobat, Filemaker Pro, Facebook, and Instagram

Preferred

11. Ability to handle and process confidential student and/or faculty information and files with professionalism and discretion.

Required

12. Ability to make decisions about and compose appropriate correspondence to students, staff, and faculty.

Required

13. Skill in working independently, with initiative, and with minimum direction. Skill in prioritizing assignments and completing work in a timely manner when there are changes in workload, changes in assignment, pressures of deadlines, and interruptions.

Required

14. Ability to develop and implement office procedures to ensure effective completion of tasks.

Required

15. Working knowledge of the University\'s online purchasing and accounts payable system (Bruin Buy) and travel system (Express) to process payments and reimbursements.

Can be trained

16. Writing skills to prepare concise, logical, grammatically correct correspondence, documents, and reports. Editing and proofreading skills for content, grammar, and tone.

Required

17. Ability to perform extremely detailed work in an accurate and timely manner.

Required

18. Skill in interacting with persons from various social, cultural, economic, and educational backgrounds.

Required

19. Skill in interacting professionally with a variety of staff, including faculty, administrators, and students.

Required

20. Demonstrated ability to work as part of a team, including cooperation, flexibility, and respect for the ideas and work habits of others.

Required

21. Must be able to work evenings and/or weekends as needed for events.

Required

22. Must be able to maintain regular schedule and on-time attendance.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
04-20-2023

External Posting Date: