Job Description

Job Summary: We are seeking a detail-oriented and highly organized Staff Accountant with expertise in Accounts Receivable/Payable to join our finance team. The Staff Accountant will play a crucial role in ensuring accurate and timely processing of bank account reconciliations, monthly cash & expense reports, vendor invoices credit card coding and payments. This is to include the preparation of all related transactional/journal entries and accruals related to the duties and responsibilities outlined below. The ideal candidate should possess a strong understanding of accounting principles, be proficient in financial software, and be able to work effectively in a fast-paced environment. This position offers an excellent opportunity for career growth and development within our organization.

Essential Functions/ Job Responsibilities:

• Accounts Receivable Processing: Responsible for all bank reconciliations: Operating, Payroll, Special Funds, Membership/Development, Fundraiser and Auxiliary.
• Accounts Payable Processing: Oversee the end-to-end accounts payable process, including invoice verification, coding, and data entry into the accounting system.
• Vendor Management: Establish and maintain positive relationships with vendors, ensuring payment inquiries and issues are resolved in a timely and professional manner.
• Expense Reports: Review and process employee expense reports, verifying compliance with company policies and accurately recording expenses.
• Corporate Credit Card: Manage, review and input journal entries for all corporate credit card transactions on a monthly basis.
• Payment Processing: Prepare and process electronic payments, such as checks, ACH transfers, and wire transfers, ensuring accuracy and adherence to payment schedules.
• Deposits: Prepare, document and complete cash and remote check deposits; supply deposit reports to development team for data entry. Responsible for reporting and maintaining all cash collections and maintaining cash receipts and deposits.
• Record Keeping: Maintain organized and up-to-date records of AP/AR transactions and supporting documentation.
• Month-end Reconciliation: Conduct regular AP/AR reconciliations to ensure accurate financial reporting and timely resolution of discrepancies.
• Journal Entries: Prepare journal entries recording daily transactions
• Financial Reporting: Assist in the preparation of financial reports related to AP/AR, including aging reports and cash flow analysis.
• Compliance and Audit: Ensure compliance with company policies and relevant accounting regulations including annual 1099 filings. Support internal and external audits related to accounts payable.
• Process Improvement: Continuously identify opportunities to enhance accounts payable processes, streamline workflows, and improve efficiency.
• Cross-functional Collaboration: Collaborate with other departments to facilitate smooth operations and optimize financial performance.

• Bachelor\'s degree or equivalent experience in accounting/finance or related field or applicable accounting experience

• Two \xe2\x80\x93 three years proven experience as a Staff Accountant in a similar role, with a specific emphasis on AP and AR functions.

• Knowledge of accounting principles and best practices in Accounting/Finance.

• Proficiency in accounting software and ERP systems (e.g., SAP, Oracle, QuickBooks) with expertise in AP/AR modules.

• Strong analytical skills and attention to detail to ensure accuracy in data entry and payment processing.

• Excellent communication skills to interact effectively with vendors and internal stakeholders.

• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

• Experience with process improvement initiatives and a proactive approach to problem-solving.

• Proficient with MS Excel and other Microsoft Office applications.

• Experience in managing high invoice volumes or multi-entity accounting.

• Familiarity and interest in mission-based, nonprofit, and/or arts and cultural organizations.

• Knowledge of NetSuite Database and Paylocity

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