Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Administrative

• Provides direct administrative support to property team
• Answer work e-mail and requests timely
• Answer management office phone
• Maintain and update customer contract data bases
• Maintain and update tenant and vendor contact data bases
• Lead Management Audits and assist in Operations Audits
• Meet the standard for compliance with JLL policies, procedures established for the property
• Enforce compliance with insurance requirements among tenants and vendors
• Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
• Organize, compile, and prepare reports for distribution
• Revise and coordinate implementation of property manuals and logs
• Manage office supplies and make orders per needs

Financial

• Process Accounts Payable (A/P) daily
• Process Accounts Receivable (A/R)
• Prepare manual adjustments forms for all misc. tenant services
• Assist management with monthly reporting
• Ensure Engineers take monthly readings from electric meters for tenants
• Prepare and send tenant bill backs and monthly rent statements
• Request and track monthly sales reporting as required per Leases
• Manage new vendor set up
• Obtain complete and updated W-9\xe2\x80\x99s from all vendors
• Assist team with budget preparation

Client Services

• Open management office for business daily by 8:00am
• Responsible for SharePoint and Egnyte management and document loading
• Follow up on all tenant requests to ensure completed to satisfaction
• Prepare tenant memos and communications as directed be manager

Operations

• Review tenant and building service requests daily and enter or update work orders accordingly
• Draft contracts as requested by managers within 24-48 hours of the request and follow through to full execution, scheduling and invoicing
• Perform monthly building inspections, take notes, and follow findings through to completion
• Work with Manager and engineering staff to plan tabletop sessions, drills, etc.
• Coordinate access for vendors
• Scheduling specialty trash removal services

Miscellaneous

• All other duties and tasks assigned

Location:

\xe2\x80\x93Minneapolis, MN

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

About JLL \xe2\x80\x93

We\xe2\x80\x99re JLL\xe2\x80\x94a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\xe2\x80\x99s why we\xe2\x80\x99re committed to our purpose to shape the future of real estate for a better world. We\xe2\x80\x99re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we\xe2\x80\x99re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we\xe2\x80\x99re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

This position may require you to be fully vaccinated against COVID-19. If required, you\xe2\x80\x99ll be asked to provide proof that you\xe2\x80\x99re fully vaccinated upon your start date. You\xe2\x80\x99re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

Jones Lang LaSalle