Job Description

Description
Senior Administrative Associate
We are seeking a Senior Administrative Associate to provide advanced administrative and faculty support in a dynamic academic environment. This position plays a critical role in ensuring smooth operations across teaching, research, and events, while serving as a trusted resource for faculty and staff.
Why This Role Stands Out:

• Pay: Up to $35/hr
• Work alongside world-class faculty and staff in an engaging academic environment
• Grow your expertise in faculty support, operations, and event management
• Be part of a collaborative, professional team where your work makes a real impact

What You'll Do:

• Support faculty with course preparation, presentation design, and academic project
• Manage complex calendars, high-level meetings, and domestic/international travel
• Record and distribute meeting minutes with timely follow-ups
• Process reimbursements, purchases, and budget reconciliations
• Coordinate events, programs, and maintain accurate faculty/public content
• Oversee shared office spaces, conference room scheduling, and daily operations

What You'll Bring:
Required

• Bachelor's degree
• Minimum 5 years of administrative experience in a professional office setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, problem-solving, and communication skills

Preferred

• Background in higher education
• Experience with SAP or Concur systems

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.
ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

Skills Required