Job Description

Job Summary:

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The Senior AP Specialist manages the end-to-end accounts payable process, ensuring that vendor invoices are processed accurately and payments are made. This position's contributions directly support the financial health of our organization, help drive operational efficiency and maintain strong vendor relationships.

Duties/Responsibilities:

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Process vendor invoices, including purchase order matching, coding, and data entry into the accounting system Reconcile vendor statements and resolve discrepancies promptly Match inventory purchase orders to supplier bills and item receipts Reconcile credit card transactions and ensure accurate allocation of expenses Prepare and process payment runs (ACH, checks, etc.) while adhering to company policies Maintain accurate and organized records of invoices, payments, and correspondence Collaborate with internal teams to obtain invoice approvals and ensure proper expense allocation Manage the AP inbox and respond to vendor inquiries in a timely and professional manner Assist in month-end and year-end closing processes by providing AP-related reports and accruals Contribute to process improvements and ensure compliance with internal controls and regulatory requirements Additional duties and responsibilities as assigned

Required Knowledge, Skills, and Abilities

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2-3 years of experience in AP or a similar role Strong critical thinking skills, working as a self-starter and problem-solver Strong understanding of AP processes, including invoice processing, payment reconciliations, and credit card expense management Proficiency in NetSuite (or similar ERP system) and Excel Detail-oriented with strong organizational and research skills Strong communication skills with the ability to interact effectively with vendors and internal teams Ability to manage multiple tasks and meet deadlines in a fast-paced environment Ability to work independently and as an effective part of the team

Physical Requirements:

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* Prolonged periods sitting at a desk and working on a computer