Secretary To The Middle School Principal
Petoskey, MI 49770, United States
Job Description
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QUALIFICATIONS:
- High school diploma, at a minimum. Some college preferred.
- Minimum of two (2) years of successful secretarial experience preferred.
- Possesses excellent keyboarding, clerical, computer and communication
- Possesses effective interpersonal skills and realizes the importance of maintaining positive public relations with students, parents and staff.
- Works cooperatively with others.
- Exhibits a pleasant, positive attitude and caring demeanor.
- Shows willingness to learn new things.
- Demonstrates confidentiality in handling student and family information and ability to keep accurate records.
- Shows a willingness to ask questions, when necessary.
- Demonstrates initiative and excellent work habits (attendance, punctuality, responsibility).
- Additions to the above qualifications as the board of education deems appropriate.
REPORTS TO: Middle School Principal
PRIMARY FUNCTION: Serves as secretary to the Middle School Principal.
PERFORMANCE RESPONSIBILITIES
- Coordinates the operation of the middle school office.
- Answers the principal\xe2\x80\x99s telephone, answers the general office telephone in a timely manner, and provides assistance at the front counter.
- Welcomes students, parents and general public to the building in a pleasing and courteous manner and provides assistance as needed.
- Utilizes good communication skills with parents, staff and students as necessary.
- Assists with receiving, sorting and dispersing mail, as needed.
- Types and photocopies a variety of materials.
- Maintains supplies and office machinery (copier, risograph, forms, etc.)
- Provides secretarial assistance for teaching staff.
- Assists with scheduling and preparation for parent teacher conferences.
- Assists with maintaining accurate student and staff attendance records.
- Maintains student registration forms, and student reference lists.
- Processes all requirements involved for students enrolling or leaving school.
- Maintains student files and processes their receipt and distribution.
- Maintains and monitors student immunization records and all related correspondence and reports.
- Maintains information and coordinates the full-time equivalent (FTE) count of students.
- Prepares financial and other reports as directed by the building principal.
- Maintains a proper filing system to provide appropriate information regarding all phases of responsibility involving the operation of the school.
- Assists in distributing student medications and maintaining medication records in accordance with current District policies and procedures.
- Assists in the care of ill or injured students and contacts parents as necessary.
- Assists with the school lunch program as directed by the building principal, including processing free and reduced lunch applications in a timely manner.
- Informs the building principal of any problems that may arise concerning the responsibilities of the school secretary.
- Performs other related duties that may be assigned by the building principal.
OTHER INFORMATION: Candidate must pass all required state and federal criminal record background checks.
TERMS OF EMPLOYMENT: Ten (10) months, 8 hours/day. Work days and work hours are established annually as needed.
PROBATIONARY PERIOD: 45 Working Days
EVALUATION: Performance will be evaluated during the probationary period and annually in accordance with the policy of the board of education regarding support (non-certified) staff personnel.
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Job Detail
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Job IdJD4264814
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationPetoskey, MI 49770, United States
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EducationNot mentioned