Job Description

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.

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Portland Advocate Office

Opening Date: November 4, 2025

Closing Date: November 20, 2025

Job Class Code: 6556

Grade: 13

Salary: $17.30 - $24.91/Hourly

Position Number: 029000329

PURPOSE OF ANNOUNCEMENT:

The Workers' Advocate Division currently has a vacancy for a 40-hour per week Secretary Legal position in their Portland Office.

JOB DESCRIPTION:

This position provides clerical support to three Worker Advocates, the Legal Administrator, and two paralegals.

REPRESENTATIVE TASKS:

Create spreadsheets and perform data management. Create and use varied correspondence formats and compose standard business correspondence. Proofread and/or edit forms and letters. Maintain calendars and schedules. Receive and greet visitors and determine customer needs. Correspond with the public to receive/supply information. Receive, open, sort, and route incoming/outgoing mail/packages. Monitor, requisition, purchase, and maintain inventory/supplies. Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized. Operate modern standard office equipment.

KNOWLEGES, SKILLS AND ABILITIES REQUIRED:

Knowledge of modern office methods and procedures. Knowledge of spelling, punctuation, grammar, and business English. Ability to operate modern standard office equipment. Ability to create spreadsheets and perform data management. Ability to use computerized and/or manual filing systems. Ability to create and use varied correspondence formats and compose standard business correspondence. Ability to proofread and/or edit documents. Ability to use alphabetical, numerical, chronological, and secondary filing systems. Ability to work with timelines and schedules. Ability to process standard mail transactions. Ability to determine and requisition inventory/supplies. Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures. Ability to communicate effectively in both written and oral form.

MINIMUM QUALIFICATIONS

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

APPLICATION INSTRUCTIONS: ex.

Please submit a cover letter along with a current resume.

CONTACT INFORMATION:

For more information or questions specific to the position, please contact: recruitng.ggsc@maine.gov


The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.

This position is not eligible for visa sponsorship or STEM OPT extensions.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto--"Dirigo" or "I lead"--as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

Work-Life Balance

- Rest is essential. Take time for yourself using

13 paid holidays, 12 days of sick leave,

and

3+ weeks of vacation leave

annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage

- The State of Maine pays

85%-100%

of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

Health Insurance Premium Credit

- Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .

Dental Insurance

- The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).

Retirement Plan

- The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

Gym Membership Reimbursement

- Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

Health and Dependent Care Flexible Spending Accounts

- Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

Public Service Student Loan Forgiveness

- The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .

Living Resources Program

- Navigate challenging work and life situations with our employee assistance program.

Parental leave

is one of the most important benefits for any working parent. All employees who are welcoming a child--including fathers and adoptive parents--receive

forty-two (42) consecutive calendar days of fully paid parental leave

. Additional, unpaid leave may also be available, under the Family and Medical Leave Act .

Voluntary Deferred Compensation

- Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package , covering many aspects of wellness. Learn about

additional wellness benefits

for State employees from the Office of Employee Health and Wellness .


Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.


There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.


If you require a paper application, please download and print one HERE


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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.