Job Description

The District is strongly committed to achieving staff diversity and the principles of equal opportunity employment. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures or practices. In fact, the college encourages applications from all segments of qualified people.

Closing Date This position will close on May 18, 2023 at 11:59 PM (or when 150 applications are received, whichever occurs sooner).

College Profile

Cerritos College is ranked 14th among the top 100 schools with the highest Hispanic enrollment in the United States by the United States Department of Education. Cerritos College serves as a comprehensive community college for southeastern Los Angeles County. Communities within the College\'s district include Artesia, Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada, Norwalk, and portions of Bell Gardens, Lakewood, Long Beach, Santa Fe Springs and South Gate. Enrollment currently averages 20,000 students. Visit Cerritos College online at www.cerritos.edu.
Department Profile
The Enrollment Services division consists of Admissions & Records, Financial Aid, and School Relations programs and services that meet the needs of a diverse student population. The division offers high touch services and is primarily responsible for providing outreach in the community, applications for admissions and financial aid, placement, enrolling students, disbursing financial aid, collecting payments, processing grades, evaluating records for graduation, certificates and transfer, and providing official transcripts.

Under the general supervision of the Dean of Enrollment Services, the School Relations Coordinator will foster professional working relationships with K-12 partners and community agencies, assist students with admission applications, financial aid applications and provide information and deliver presentations on campus and in the community to current and prospective students, faculty and staff, parents, high school counselors, community organizations and other colleges and educational institutions. The School Relations Coordinator represents the college, division at events, such as college and job fairs, orientation programs, community events and outreach events.

Distinguishing Career Features
The School Relations Coordinator is a specialized position for promoting the College and its programs to maximize student enrollment. This position requires the ability to identify potential students and student populations, prepare and present formal presentations to prospective students, organize events and conferences that promote the College, and develop promotional materials.

Summary
Coordinates, facilitates, and conducts student recruitment activities for academic, vocational, and non-credit programs by coordinating, participating, and assisting in special events, community activities, presentations, and visits to schools.

Job Duties

Essential Duties and Responsibilities

• Establishes an annual plan and schedule of recruitment and outreach activities and events designed to maximize contact with potential students. Works with faculty and staff to develop communications strategies for specific programs.
• Serves as a college representative and liaison to local schools, community organizations, businesses and government. Serves as a representative for college departments who want to communicate and promote their programs to prospective students and the community.
• Coordinates special events involving speakers, special topics, site, and support services. Arranges and sequences logistics and contracted services that support events. Prepares and delivers presentations to prospective students and organizations.
• Oversees design and original layout for promotional materials, taking into consideration the intended message, audience, and the need to integrate text, graphics, and artwork. Confers with other College staff to coordinate the production of printed materials.
• Prepares presentation materials that support public speaking engagements such as overheads, pictures, charts, and graphs.
• Participates in, and may coordinate and/or prepare certain aspects of newsletters and other internal and external publications describing events, activities, and giving feature stories.
• Participates in, and may conduct advertising media purchases.
• Conducts research of student and adult population demographics and interests to enhance presentations and optimize recruitment activities. Works with institutional researchers to identify and understand trends.
• Provides support to and may coordinate activities connected with grant proposals and when approved, promoting grant provisions and opportunities to faculty, staff, and students, especially those in special populations.
• Coordinates and conducts tours of the college campus. Identifies information needs and assembles and/or designs and produces materials suitable for public distribution.
• Participates in, and may coordinate fund raising activities that support special events, promotional materials, and publications.
• Maintains currency of knowledge and skills related to the duties and responsibilities.
• Performs other related duties as assigned.

Minimum Qualifications

Education and Experience
The position requires an a Bachelor\'s Degree in English, journalism, public relations, marketing communications, or related field and 2 years of experience in public relations, marketing, or communications capacity. Additional relevant experience combined with an Associates degree may substitute for some higher education.

Supplemental Information

Knowledge and Skills
The position requires working knowledge of promotional and marketing communications principles, methods, and formats. Requires a working knowledge of, and skill at sequencing the logistics involved in organizing marketing/communications action plans, special events involving supporting activities, fund-raising and in-kind support, and producing promotional printed materials. Requires proofreading and editing skills to review educational and promotional materials. Requires a working knowledge of computer-aided office productivity tools including but not limited to, word and desktop publishing, graphics, internet and intranet web page editing programs. Requires well developed language and writing skills to prepare professional materials and edit text to be suitable for communications. Requires sufficient English language skills to edit technical and policy copy for grammar, syntax, clarity, and content. Requires well-developed human relations skills to prepare and deliver formal presentations to diverse audiences, facilitate group processes, and interact and discuss technical information with a wide range of contacts throughout the College.

Abilities
Requires the ability to learn, explain, and promote College programs and functions. Requires the ability to interpret and apply demographic and other institutional research for purposes of developing recruitment strategies. Requires the ability to identify, organize, and sequence activities that support marketing and communications projects. Requires the ability to develop promotional action plans to support grants and special programs. Requires the ability to conceptualize and prepare layouts for marketing materials. Requires the ability to work under deadline pressure and handle simultaneous projects. Requires the ability to access web site pages to edit and update material. Requires the ability to troubleshoot problems associated with production of graphics and web page images. Requires the ability to compose written copy from instruction, concept, or hand copy and convert to formats suitable for external distribution. Requires the ability to work productively and cooperatively with diverse populations.

Physical Abilities
Requires ambulatory ability to sit for extended periods of time and stand and walk to remote locations for intermittent periods of time. Requires the ability to lift and carry light-to-medium weight materials (under 40 pounds) on an occasional basis. Requires hand-arm-eye coordination to operate a personal computer keyboard at an advanced rate. Requires visual acuity to arrange materials, observe movements of people, and read letters and numbers. Requires auditory ability to project voice to large audiences, hear conversation, and carry on conversations in person and over the phone.

Licenses and Certificates
Requires a valid driver\'s license.

Working Conditions
Work is performed indoors where minimal safety considerations exist.

Salary/Fringe Benefits

Grade 43 on District Classified Salary Schedule ($6,342.89 -$7,647.47month).

Health and welfare benefits include District contribution for medical/dental/vision benefits and employee life insurance ($50,000). (Cash in lieu option available on medical insurance.)

Participation in the Public Employee\'s Retirement System that is also integrated with Social Security.

Conditions of Employment

This is a full-time, 12-calendar month classified position.

Hours of employment are:

Monday thru Thursday 9:00 am to 5:30 pm Friday 8:00 am to 4:30 pm.

The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime (including evenings and weekends). Initial placement of employees on Classified Salary schedule is at Step 1. After six months of successful probationary employment, employee is placed at Step 2.

Employment is to be effective as soon as possible following completion of the selection process.

Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints, Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.

Board Policy 2905 requires mandatory COVID-19 vaccinations as a condition of employment. The District requires all employees to submit proof of full vaccination against COVID-19, as defined by the CDC. Full policy details can be found on the website; Cerritos College - Chapter 2 - Board of Trustees. Employees may submit requests for medical or religious exemptions to the vaccine mandate for consideration. Details are available on the District\'s COVID-19 webpage.

Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109.

**Please note - the District does not provide for immigration sponsorships such as H1B Visas

Application Procedures

Application materials must be submitted by the closing date. Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview.

It is the applicant\'s responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position. Transcripts must be from regionally accredited institutions. A foreign transcript must be evaluated by a NACES certified agency. The website address is www.naces.org.

Required Documents needed to apply

Resume/Curriculum Vitae

Cover letter / Letter of Interest

Transcripts (Must show all coursework completed and the conferral date of the degree)

Cerritos College