Job Description

The Retail Processor position is responsible for maintaining the vendor invoice processing for all IP&E COCO retail stores. Provide support between vendors, Category Managers, Retail Store Operations, and other Finance departments for research and issue resolution. Responsible for executing weekly exception reports, assisting with cycle counts and additional projects as needed.

Responsibilities

The Employee will:

Ensure timely completion of the processing of all daily vendor invoices. Responsible for maintenance and updates to the store processing of various vendor invoices at the retail sites. Provide support for special orders, credit memos, consignment transactions, waste and donation, item maintenance, and other inventory exception requests. Coordinate with the Retail Store Managers and Leads as necessary. Monitor vendor invoice submissions and exception reports for any potential issues, provide timely communication and resolution. Assist in managing the Retail Stores inbox on vendor inquires related to invoices for research and support. Execute approved system adjustments for the retail store in support of inventory management. Execute approved order edits or schedule changes as needed to support the retail stores. Provide support to other departments for item updates as necessary. Provide feedback to retail management and category managers on merchandise concerns/requests. Assist with running weekly reports, identifying issues, and resolving timely. Review supplier receiving discrepancy reports daily to research and resolve between Retail Store Operations and the Vendors, processing receipt adjustments as approved.

Required Qualifications, Capabilities, And Skills

High school diploma or equivalent

Preferred Qualifications, Capabilities, And Skills

At least 1 year of merchandising and/or recordkeeping experience or its equivalent is a plus

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The physical activity of this position includes repetitive motions making substantial movements of the wrist, hands, and/or fingers.

The physical requirements of this position involve sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For visual acuity requirements including color, depth perception, and field of vision, the worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; viewing a computer terminal; visual inspection involving small defects, small parts, and/or operation of machines.

Working Conditions

The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes. This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

About IP&E

IP&E Holdings, LLC. owns and operates retail, commercial, and distribution assets across the islands of Guam, Saipan, and the Republic of Palau. The activities of the company include logistics, retail service station and terminal operations, as well as distribution of commercial, aviation and marine fuels, and lubricants in the North Pacific region. IP&E has the rights to sell Shell-branded retail products through a licensing agreement with Shell. The company also launched its own high end convenience store brand called FOODYs which has been very successful. The companys vision is to lead the Micronesian petroleum industry by providing the highest quality products and services available. The company continues to win customers by demonstrating a commitment not only to safety and reliability, but also to flexibility to make adjustments in the local market.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.

Important Information about COVID-19 Vaccination

Our Company has a mandatory vaccination policy in place. If you receive an offer of employment from our Company, you will need to provide proof that you are or will be fully vaccinated by January 4th, 2022 (fully vaccinated status means you have received two doses of a two-dose series or one dose of a single dose series, and it has been two weeks since your last dose). Our Company provides reasonable accommodation for approved medical or religious exemptions. If you feel that you have a qualified medical or religious exemption to this policy, you must speak with HR to begin the interactive process. Noncompliance with our mandatory vaccination policy will result in disciplinary action, up to and including termination or revocation of the offer of employment.

As an Equal Opportunity/Affirmative Action Employer, we afford equal opportunity to all applicants and employees for hire and promotion without regard to race, color, national origin, gender, age, marital status, religion, veteran status, gender identity, sexual orientation, pregnancy or disability or genetic information. IP&E is a Drug Free Workplace.

Job Type: Full-time

Work Location: In person