Job Description

Job Summary:

The IRP Research Administrator will function under the general supervision of the IRP Research Administration Manager. A successful candidate will demonstrate dependability, flexibility, and accuracy. Candidates should be effective communicators, have a service-oriented approach, be skilled at building interpersonal relationships with constructive interactions, have strong multi-tasking abilities, and work independently using initiative and good judgment while remaining compliant with sponsor terms and campus policies.

The position involves working closely with principal investigators and research staff to prepare, route, and submit funding proposals to sponsors; for example, application and budget development, award setup, implementation of subawards, award modifications, and maintenance of biosketches and other support documents. A small component involves overseeing a small portfolio of sponsored projects on the post-award side, including award management (reconciliations, projections, financial reporting) and award closeout.

Responsibilities:

Works directly with principal investigator(s) and/or research program director(s) to carry out research administrative functions related sponsored grants, agreements, or award management (proposal preparation through closeout).

• 15% Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
• 40% Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
• 15% Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
• 5% May identify funding opportunities and disseminate to principal investigators
• 10% Maintains and monitors grants and contract budgets
• 15% Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor\'s Degree

Qualifications:

Required:
Effective oral and written communication skills, independent problem solving and analytical skills, attention to detail and organization, and a service-oriented approach.
Ability to be flexible in work assignments and work effectively with a diverse group of faculty, staff, university administrators, and funding agency representatives is critical.

Preferred:
Experience with research administration (pre and/or post-award) in an academic setting.
Experience with sponsored projects and corresponding UW policies and systems.
Experience interpreting and analyzing financial data.

Work Type:

Full or Part Time: 75% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $54,000 ANNUAL (12 months)
Depending on Qualifications
The expected salary range for this position is $65,000 to $85,000 for experienced candidates. Actual pay will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

How to Apply:

For questions on the position, contact: Kelsey Wolter kelsey.wolter@wisc.edu or 608-265-2205.

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Your cover letter should address your qualifications as they pertain to the qualifications listed above.

Contact:

Kelsey Wolter
kelsey.wolter@wisc.edu
608-265-2205
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Research Administrative Spec(SC029)

Department(s):

A48-COL OF LETTERS & SCIENCE/INST RESEARCH ON POVERTY

Employment Class:

Academic Staff-Renewable

Job Number:

277342-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.