Job Description

Summary

The Department of Learning Health Sciences (DLHS) is seeking a highly motivated, ambitious, and experienced Research Administrator Associate to work closely and proactively with DLHS faculty and others to provide pre- and post-award administration. Our faculty engage in a wide range of research, many with direct benefits to the community both here and around the world. DLHS prioritizes work-life balance and career development. DLHS is a remote friendly environment with flexible schedules. We encourage and support staff development. Resources will be made available for the successful candidate to further their education, obtain Certified Research Administrator status if desired, and become active in regional and national research administrator professional organizations.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Post Award Contract and Grant Administration (70%): Provide comprehensive management of sponsored funds. Post-Award activities include, but are not limited to:

• Meet regularly with faculty to review award contracts, provide financial management and projections, and offer analysis and advice/guidance on best practices for post-award management.
• Reconcile sponsored research projects using M-Reports, M-Pathways, Human Resources Management System (HRMS), eReconciliation, Business Objects and other reporting tools to ensure appropriate use of funds.
• Monitor personnel project effort following university and sponsor policies.
• Interpret and ensure ethical adherence to university, federal and other sponsor policies.
• Prepare monthly reports with revenues, encumbrances, and projected balances.
• Set-up new awards including sub-project/grant requests, subcontracts, consulting agreements, hardship requests and cost-share.
• Compile financial information to process transactions such as budget allocations, appointment change requests (PAR), and journal entries.
• Assist faculty with progress reports (RPPRs and Award Change Requests (ACRs) including rebudgeting and extensions.
• Perform required project closeout actions including review and resolution of UG and FSR reports.
• Interact with multiple DLHS staff including colleagues in research administration, administrative assistants, project managers, and central offices such as Sponsored Programs, Office of Research and Sponsored Projects, the Medical School Grant and Contract Review office, etc.
• Attend PAAC meetings, RAN meetings and other types of research administration meetings for professional development purposes and to convey information to DLHS research administration colleagues and faculty.
• Maintain up-to-date training in relevant M-Pathways modules, Business Objects, M-Reports and other UM tools and resources.

Pre Award Contract and Grant Administration (30%): Provide comprehensive management of preparation/submission of grant proposals. Pre-Award activities include, but are not limited to:

• Serve as primary department research administrator supporting faculty research proposal submissions to federal and non-federal sponsors.
• Interpret program announcement or other sponsor documents to ensure compliance with sponsor guidelines and deadlines.
• Manage the grant submission process, from initial start to final submission, ensuring all sponsor and university guidelines and deadlines are met.
• Initiate and support the internal routing process through eResearch to route the Proposal Approval Form (PAF) and proposals through institutional review. Contact research administration personnel in other departments/unit, as necessary, to include pre- and post-award contact information for the PAF.
• Review applications for compliance with sponsor, university and department policies.
• Participate in review/editing/formatting of required documents.
• Prepare and submit documents for Just-in-Time (JIT) requests

Required Qualifications*

• Bachelor's degree or equivalent combination of education and work experience.
• 1-2 years of experience in grants management
• Exceptional organizational, written and verbal communication skills.
• Exceptional interpersonal skills.
• Ability to work independently or collaboratively as part of a team
• Ability to work under pressure, set priorities, handle multiple assignment and deadlines.
• Successful candidate must be motivated with a positive attitude and strong commitment to exceptional customer service, as they will work closely cultivating trust and rapport with a variety of constituents including department faculty and staff, Medical School and University administration, and sponsors.
• Requires strong computer skills including proficiency with MS Word, Excel, Power Point and Adobe.

Desired Qualifications*

• Knowledge of policies and procedures, specifically related to sponsored projects and financial systems; familiarity with ORSP, UMOR, FIINOPS, eResearch, Business Objects, and Wolverine Access reporting tools including HR and Financial tools, faculty appointments and subcontracts.
• Familiarity and experience with Federal and other funding agencies such as NIH, NSF, AHRQ, PCORI, foundations and the use of grants.gov, NSF Fastlane, Research.gov, etc.
• Knowledge of UMMS and U-M policies and procedures.

Work Schedule

The position is full-time.

Additional Information

The statements included in this description are intended to reflect the general nature and level of work for this role and should not be interpreted as all-inclusive.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

Vaccine Requirements

COVID-19 vaccinations are required for all students, faculty and staff working in the following areas: Michigan Medicine including the Medical School, Dental School, University Health Service or the Mary A. Rackham Institute. This includes those working remotely and temporary workers. More information on this new policy is available on the U-M Health Response.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Opening ID

234963

Working Title

Research Administration Assoc

Job Title

Research Administration Assoc

Work Location

Ann Arbor Campus Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM DLHS Administration

Posting Begin/End Date

5/25/2023 - 6/01/2023

Career Interest

Research