Reporting to the Board of Directors and working in coordination with the House Committee, the Event Rental Manager is an independent contractor responsible for managing all aspects of the lodge's facility rentals -- including the upstairs hall and outdoor pavilion. This role focuses on generating rental revenue, maintaining facility standards, and ensuring a positive experience for all renters and guests.
Duties:
Maintain regular hours to support clients and coordinate with the House Committee and BOD.
Keep accurate records of future lodge required activities and available renter dates
Respond promptly to all rental inquiries via phone, email, and social media.
Conduct onsite tours and provide rental information to potential clients.
Prepare and finalize rental agreements in accordance with lodge policies.
Receive security deposit, insurance premium and remaining payments in accordance with company policies
Verify all required documentation is provided in advance of scheduled events
Conduct market research of similar facilities in the community. Provide feedback to BOD with recommendations to increase revenue
Assist and recommend fiscal budgets to the BOD
Assist in creating 3-page tri-fold marketing brochure
Promote facility through various marketing channels such as social media
Provide monthly reports detailing income, expenses, and upcoming rentals.
Attend BOD meeting quarterly to present budget to actual
Develop and maintain positive relationships with each renter and community
Ensure venue and facilities are cleaned and organized. Report and document any findings to the BOD
Return security deposit if no damage to the facility
Document and submit all incident reports to Treasurer for partial refunds, if damage is present
Submit receipts, cheques and cash to Secretary to process
Required Skills/Abilities/Competencies:
Experience in event coordination, facility management, or hospitality preferred.
Strong written and verbal communication skills.
Excellent organization and attention to detail.
Familiarity with basic contracts and rental documentation.
Comfortable working independently and exercising good judgment.
Proficiency with Microsoft Office and online communication tools.
Basic understanding of marketing and social media promotion.
Contract Terms
Status:
1099 Independent Contractor (not an employee of the Lodge)
Reporting:
Directly to the Board of Directors, in cooperation with the House Committee
Schedule:
Regular Hours to include availability on Wednesday evenings.
Compensation:
TBD
Job Types: Part-time, Contract
Pay: Up to $250.00 per week
Expected hours: 10 - 25 per week
Benefits:
Flexible schedule
Work Location: In person
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