Job Description

We are hiring a proactive, organized, and detail-oriented Executive Assistant to join our growing real estate team full-time. This is a hybrid position, primarily remote with regular in-person collaboration across Chicagoland. You'll serve as the right hand to a fast-paced, high-performing agent -- managing operations, building systems, coordinating projects, and ensuring that clients receive exceptional service at every step.
This is a W2 position with a competitive base salary of $65,000-$75,000 (based on experience) and performance-based incentives. Benefits include flexible PTO, standard holidays, and opportunities for professional growth, with a potential career path to Director of Operations as the business expands.
Responsibilities:

• Manage daily operations including Amy's calendar, scheduling, and task lists (with structured communication systems for sensitive items).
• Build and document systems to streamline operations (SOPs, checklists, templates).
• Maintain and optimize the CRM for database organization and client communication.
• Coordinate marketing projects, social media scheduling, and client appreciation events.
• Support listing and transaction management from pre-listing prep to close.
• Track key business metrics and create weekly reports to drive accountability.
• Serve as a trusted operations partner who creates clarity, structure, and follow-through.

Qualifications:

• Strong organizational, time-management, and project-management skills; detail-oriented with excellent follow-through.
• High responsiveness and urgency; able to manage multiple priorities in a fast-paced environment.
• Tech-savvy; proficient in Google Suite and familiar with CRMs, Canva, DocuSign, MailChimp; able to learn new platforms quickly, including using AI tools (e.g., ChatGPT, Gemini) to increase productivity.
• Exceptional written and verbal communication skills; polished and professional client presence.
• Self-starter with initiative to anticipate needs and solve problems independently.
• Ability to teach and train current and future team members on systems and processes.
• Bilingual or multilingual is a strong plus (any language). Integrity-driven and discreet with confidential information.

About Company:
I'm Amy Wu, a multilingual Realtor with Keller Williams Success Realty, serving the Greater Chicago and Northwest Suburban markets. My experience spans residential and commercial real estate, where I specialize in white-glove, high-touch service and creative solutions for complex transactions. I'm the 2022 Chicago REALTORS President's Award recipient, a past Board Member of the Chicago Association of REALTORS, and a graduate of the Illinois REALTORS Leadership Development Class of 2024. I also hold a B.A. in Communication & Media from DePaul University and an M.S. in Social Entrepreneurship from the University of Southern California.
My business thrives on relationships, integrity, and results. I'm building the foundation for future growth and seeking a dynamic Executive Assistant to help create the systems, structure, and leverage to reach the next level.

Skills Required