Project Program Specialist

USA, United States

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General/Administrative:

Greet visitors that come into the office and assist with phone calls while the AVC is away
Schedule meetings for the AVC
Research best practices and policies for all four units
Keep manuals up-to-date and prepare on-boarding material
Prepare quarterly newsletter
Exercise leadership in creating and/or implementing team engagement initiatives
Oversee student worker for the office
Prepare for team meetings

Floater Functionality:

Participate in cross-training with each unit to learn each role
Be available to give campus tours, assist with events for set-up and roles during, assist with processing during regular working days
Be the person that fills in for individuals when they are out for extended periods of time or the position is vacant. This could be document processing, making decisions on applications, traveling for recruitment, planning events, advising students, giving campus presentations, and/or working front desks

Project Management and Reports:

Prepare weekly projection reports and performance reports for the functions of International Programs and for Recruitment
Assist in collecting data for reports being created by Directors
Act in a project manager capacity, working with others, creating a plan with actionable items and deadlines to follow a project to completion
Other duties as assigned

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