Job Description

Details



Open Date

11/06/2025



Requisition Number

PRN43523B



Job Title

Project Coordinators



Working Title

Project Coordinator



Career Progression Track

P00



Track Level

P2 - Developing, P1 - Entry Level Pro



FLSA Code

Administrative



Patient Sensitive Job Code?

No



Standard Hours per Week

40



Full Time or Part Time?

Full Time



Shift

Day



Work Schedule Summary



Mon- Fri 8-5pm



VP Area

U of U Health - Academics



Department

00965 - Occ. Environmental Health



Location

Campus



City

Salt Lake City, UT



Type of Recruitment

External Posting



Pay Rate Range

$14-28/hour



Close Date

12/31/2025



Priority Review Date (Note - Posting may close at any time)



Job Summary



Project Coordinators



A Project Coordinator will assist in day-to day operations of the HWWTP and HDPTP . They will help support course arrangement of facilities and faculty, inquires and concerns, response to request for information related to the program, manage all course evaluations, public outreach for the courses, and maintain a program mailing and email list.



Bachlors's degree in a related field, or equivalency, plus two years of related experience required; ability to use logic and reasoning to prioritize tasks; computer skills including word processing, spreadsheet software, and/or database software preferred; demonstrated human relation and effective communication skills also required.



Prefer EMT /Hazwoper background, strong administrative skills, IT skills, people skills, part time remote work possible.



Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.



1. Assists with program planning and implementation.



2. Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.



3. Respond to emails and give information to callers, take messages, or transfers calls to appropriate individuals.



4. Assist and respond to questions for online course technical issues and concerns



5. Assist with online marketing and targeted population outreach.



6. Assists in the creation and distribution of program materials, forms, and general correspondence.



7. Enter training numbers into DMS system and administrative support for training and new course development.



8. May provide program specific training.



9. Attend outreach events (travel required), occasional nights and weekends



10. May edit research papers, project reports, proposals and curriculum materials prior to publication or presentation



11. Prepares format for final disposition of data; maintains an internal library on project information resources and final data collected



12. May work with research personnel in the design and preparation of research projects, logistics, and in recording data



13. Arrange facilities, schedule locations, manage inventory, certificates, attendance/rosters, manage surveys and evaluations, start/stop courses for in-person, online, and live training events.



14. Update websites, social marketing, publications, attend conferences, participate in course needs assessments.



15. Support development, planning, and implementation of resiliency and other courses ( HWWTP , HDPTP )



16. Support other grant partners (P2R Consortium)



17. Other duties as assigned.



Responsibilities



A Project Coordinator will assist in day-to day operations of the HWWTP and HDPTP . They will help support course arrangement of facilities and faculty, inquires and concerns, response to request for information related to the program, manage all course evaluations, public outreach for the courses, and maintain a program mailing and email list.



Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.



1. Assists with program planning and implementation.



2. Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.



3. Respond to emails and give information to callers, take messages, or transfers calls to appropriate individuals.



4. Assist and respond to questions for online course technical issues and concerns



5. Assist with online marketing and targeted population outreach.



6. Assists in the creation and distribution of program materials, forms, and general correspondence.



7. Enter training numbers into DMS system and administrative support for training and new course development.



8. May provide program specific training.



9. Attend outreach events (travel required), occasional nights and weekends



10. May edit research papers, project reports, proposals and curriculum materials prior to publication or presentation



11. Prepares format for final disposition of data; maintains an internal library on project information resources and final data collected



12. May work with research personnel in the design and preparation of research projects, logistics, and in recording data



13. Arrange facilities, schedule locations, manage inventory, certificates, attendance/rosters, manage surveys and evaluations, start/stop courses for in-person, online, and live training events.



14. Update websites, social marketing, publications, attend conferences, participate in course needs assessments.



15. Support development, planning, and implementation of resiliency and other courses ( HWWTP , HDPTP )



16. Support other grant partners (P2R Consortium)



17. Other duties as assigned.



Project Coordinator, I



Provide support to project management function, regardless of discipline (e.g., Construction, Engineering, Operations, Technical). Review project proposals, ensure projects adhere to contract language, and issue and track project amendment documentation. Perform technical support including project scheduling and planning, earned value management, budget review/cost analysis, and change of scope impact analysis. Communicate any issues, problems, or additional information to project managers and project stakeholders and recommend solutions. Monitor and evaluate project timeline and activity and report on progress to project managers and leadership. Requires basic skill set and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment.



Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.



This is an Entry-Level position in the General Professional track.

Job Code:

P23341

Grade:

P12



Project Coordinator, II



Provide support to project management function, regardless of discipline (e.g., Construction, Engineering, Operations, Technical). Review project proposals, ensure projects adhere to contract language, and issue and track project amendment documentation. Perform technical support including project scheduling and planning, earned value management, budget review/cost analysis, and change of scope impact analysis. Communicate any issues, problems, or additional information to project managers and project stakeholders and recommend solutions. Monitor and evaluate project timeline and activity and report on progress to project managers and leadership. Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.



Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.



This is a Developing-Level position in the General Professional track.

Job Code:

P23342

Grade:

P13



Minimum Qualifications

EQUIVALENCY STATEMENT :

1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).



Department may hire employee at one of the following job levels:

Project Coordinator, I:

Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Project Coordinator, II:

Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.



Preferences



Prefer EMT /Hazwoper background, strong administrative skills, IT skills, people skills, part time remote work possible and/or at least 2 years related experience.



Type

Benefited Staff



Special Instructions Summary



Additional Information



The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.



This position may require the successful completion of a criminal background check and/or drug screen.



The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.



Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.



The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.



To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/



Online reports may be submitted at oeo.utah.edu



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.