Job Description

Description:

Project Coordinator

Department:

SPS

FLSA Classification:

Exempt

Location:

Hybrid - Boise / remote

Reporting To:

VP - Project Services

Position Summary

The Project Coordinator is responsible for coordinating and owning the administrative and compliance processes required to transition awarded estimates into fully executable, compliant, and project-ready jobs. This role manages bid prequalification's, post-award project setup, and ongoing contractual and labor compliance coordination, ensuring projects are ready for execution on Day One.

Key Responsibilities

Business Development Operations - Prequalification's (~ 20%)

Coordinate and complete bid prequalification applications and renewals Maintain client, GC, and agency qualification portals Own and maintain the company's prequalification documentation library Coordinate required inputs from estimating, safety, finance, and leadership

Project Activation / Setup (~ 40%)

Coordinate post-award job setup from estimate handoff through PM readiness Coordinate contract intake and internal review workflows, facilitate required review meetings, and confirm completion of all startup documentation and administrative requirements prior to project start or PM handoff. Establish initial administrative communication with customers upon receipt of Contract/PO. Coordinate insurance compliance by submitting contract insurance requirements and requesting Certificates of Insurance. Coordinate payment and performance bond documentation as required, including requests, execution tracking, and recordkeeping. Ensure all startup documentation and requirements are completed prior to project start Prepare and deliver complete project setup packages to Project Managers Serve as the primary coordination point between the client, estimating, PMs, and accounting during project startup

Contracts & Compliance Administration (~ 40%)

Coordinate insurance certificates and contractual compliance requirements Complete OCIP/CCIP insurance enrollments and maintain compliance. Administer certified payroll and prevailing wage reporting Coordinate project billing documentation and compliance submissions Track, maintain, and coordinate renewal of all company licenses, registrations, and related documentation to ensure continuous compliance with jurisdictional, client, and contractual requirements. Maintain accurate compliance records and documentation

Requirements:

Qualifications

Experience in construction administration, project coordination, compliance, or preconstruction support Familiarity with bid prequalification processes and client qualification portals Knowledge of construction contracts, insurance requirements, and certified payroll environments Strong organizational and cross-functional coordination skills

Additional Qualifications:

Communication:

A customer focus with an emphasis on the quality of the customer experience and a "can do" attitude. Able to read, write and communicate effectively and professionally at all levels and across diverse cultures. Able to present information and respond to questions from peers, managers, clients, and customers in a courteous and helpful manner.

Math:

Able to perform simple addition, subtraction, multiplication, and division using standard units of measure and weight.

Reasoning:

Solutions-oriented and able to track and prioritize tasks in a fast-paced environment with several simultaneous projects. Able to follow instructions thoroughly and completely. Able to work with minimal supervision.

Teamwork/Reliability:

Able to organize workload for maximum effectiveness. Able to multi-task and work constructively in a team environment.

Technology:

Knowledge of Microsoft Word, Excel, and Outlook. Able to create, manage, and analyze spreadsheets, project management documents, and customer specifications.

Work Environment:

The physical environment requires employees to work both in an office environment and outdoors. Frequently required to use and promote use of personal protective equipment to prevent injury.

Employee Acknowledgement:

Employee Signature below indicates the employee's understanding of the requirements, essential functions, and duties of the position.

Job Type:

Full-time