Job Description

The Big Picture


The primary accounting and administrative support for a construction project, from project startup through final closeout. Serves as the liaison between the jobsite and the finance department, ensuring all accounting standard operating procedures are followed at the jobsite. Performs activities related to contracts, bonds, insurance, payables, liens, billings, payroll/cost/budget reports for the jobsite management team.


Your Day to Day

• Provides information to appropriate people regarding project status (i.e. PFR, job cost reports to owners, etc.) and communicates between the field and corporate office.
• Ensures job cost reports and accounts receivable reports are accurate at all times and in balance with the general ledger.
• Ensures all information in the project cost system and underlying supporting records are properly classified in a manner that best facilitates the use of the information.
• Understands the nature of the project cost systems and the information processed. Bring issues to the attention of Financial Services and the Project Manager for assistance and further evaluation.
• Enters all financial paperwork into the accounting system to ensure timely and accurate job cost information. This includes owner and sub change orders, owner billings, budget transfers, subcontractor pay requirements, payroll and A/P invoices.
• Processes all miscellaneous and blanket purchase order invoices in a timely manner and ensure supporting paperwork is attached, correct and approved.
• Collaborates with key people to process monthly billings to owners and runs projected final cost report. Subcontractor Management
• Processes subcontractor monthly pay requisitions and ensures all supporting attachments are correct. Follows up with subcontractors to obtain any missing documents so subcontractors are paid on time.
• Maintains subcontractor/vendor purchasing register. Verify all subcontractors have current insurance certificates by checking the insurance/held check database and the fully executed contract prior to the subcontractor starting work.
• Builds effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meets or exceeds the customer\xe2\x80\x99s expectations.

• Demonstrate proficiency and accuracy in basic accounting skills
• Correctly and completely following established department guidelines
• Working collaboratively in a team environment and across organizational lines. Maintaining positive relationships with sub-contractors, internal project teams, departments and co-workers
• Meeting all deadlines by skillfully multi-tasking and juggling multiple priorities. Demonstrating task flexibility as necessary to respond to quick turn-around requirements
• Correctly and accurately maintaining databases and server files. Demonstrating attention to detail in preparing and reviewing all assigned work products
• Interacting and communicating effectively both verbally and in writing. Demonstrating excellent customer service skills.