Job Description

Program Support Assistant - ( 23141206 )

Why should you keep reading and consider working here?
We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.
(You can learn more about us here.) Local Government Services (LGS) works with local governments (counties, cities & towns, school districts and special districts) to ensure uniform financial accountability, and to assist the local governments in complying with their statutory financial and budgetary reporting requirements. LGS works with local governments and independent CPA firms to ensure that financial and compliance audits meet statutory requirements and professional standards. LGS also ensures that all documents submitted by local governments are made available to the public on the LGS website.
(Learn more about Local Government Services here.) What is this career opportunity?
This position provides administrative support to LGS and serves as the first point of contact with local governments, auditors, stakeholders, and other state agencies, which will require excellent customer service, communication, and problem solving. The small team of 11 accountants and leaders you would work with, and support are passionate about their mission and supportive of one another. In this position you would be responsible for the initial receipting and posting payments to customer accounts and processing of documents received from local governments and auditors. This includes ensuring that all documents are properly stored and updated in the section\xe2\x80\x99s consolidated records system so that they are accessible for further review by fellow staff members. You would also ensure documents are available on the public transparency website. You would maintain external communications, templates, and calendars. You would work closely with local government entities ensuring proper records management. If this interests you and you like to work independently to prioritize, adapt to changes, meet deadlines, and multitask while giving attention to detail and accuracy please consider applying!


What are we looking for?
Education and Experience:

• High School diploma or equivalent and two years office, accounting and/or bookkeeping experience.
• It would be GREAT if you had SABHRS experience, but we are also willing to provide training on how to use the states accounting system.
• Alternate combinations of education and experience will be considered on a case-by-case basis.

Competencies:
Ability to:

• Provide effective and professional customer service
• Plan, organize, gather information, and conduct research
• Demonstrate a strong attention to detail
• Effectively communicate both verbal and written
• Demonstrate accuracy and thoroughness
• Effectively manage competing priorities
• Identify and resolve problems appropriately within area of responsibility
• Build and maintain cooperative working relationships
• Work both independently and within a team

Does this sound like you?
Please tell us how and why by submitting your resume, cover letter, and three professional business references. (Please Note: You do not need to complete the \xe2\x80\x9cwork experience\xe2\x80\x9d or the \xe2\x80\x9ceducation & certifications\xe2\x80\x9d portion of the application process in our recruiting system. You only need to upload the requested documentation.) What can you expect from us in return for your work with our agency?

• Look here to see the additional benefits! They include:
  • Work/life Balance
  • Health Coverage
  • Retirement plans
  • Paid Vacation and Sick Leave and Holidays
  • And more\xe2\x80\xa6
• Public Service Loan Forgiveness (PSLF) \xe2\x80\x93 Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

Other important information to be aware of.

• This position requires the successful completion of a criminal background check.
• Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment : Not Applicable



Salary: $ 20.00 - 22.00 Hourly
Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)
Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan



Number of Openings : 1
Employee Status : Regular
Schedule : Full-Time

Shift : Day Job
Travel : No



Primary Location : Helena


Agency : Department of Administration
Union : 000 - None



Posting Date : Apr 18, 2023, 12:40:37 PM
Closing Date (based on your computer\'s timezone): May 3, 2023, 12:59:00 AM

Required Application Materials : Cover Letter, Resume, References



Contact Name : Natasha Cook | Contact Email : nacook@mt.gov | Contact Phone : 406-444-3103