Job Description

The Program Manager primarily provides comprehensive support to the Molecular Oncology Department Chair on various administrative, research, and education functions, coordinates meetings, supports talent acquisition activities, maintains timelines for various functions, and manages resources.

This is a hybrid position requiring at least 50% onsite presence, with additional onsite time as business needs arise. The candidate must be highly flexible and prepared to respond to business requirements at any given time. Adaptability and a strong commitment to supporting organizational priorities are essential for success in this role.

The ideal candidate will have experience supporting high-level executive leadership and managing research administration, including drafting and handling professional communications such as letters and reports on behalf of senior leadership. A research background is highly desirable for collaborating with stakeholders and overseeing tasks such as visa processing, effort reporting, and complex travel arrangements.

At MD Anderson, we offer careers built on care, growth, and balance. Our employees enjoy a benefits package designed to support every stage of life, starting on day one.

Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week


Group Dental, Vision, Life, AD&D and Disability coverage


Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals

Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs




Tuition Assistance Program after six months of service


Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans


Employer paid life, AD&D and an illness-related reduced salary pay program

Extensive wellness, recognition, fitness, employee health programs and employee resource groups

Key Functions

Department Chair Support

Manage a large volume of daily activities for the Chair exercising judgment and understanding of work environment, priorities, and preferences, to include but not limited to; calendar, scheduling, travel, reimbursements, NIH-Bio, MyCV, Brief Bio, and manage and coordinate the Faculty Recruitment process and onboarding.


Manage and draft communication on behalf of the chair for faculty members and key stakeholders to include but not limited to letters, reports, articles, memorandums, power point slides, and speeches.


Serve as liaison on behalf of the Chair with other basics science department administrators/administrative staff, research scientists/investigators, and other executive level professionals in the offices of the Vice President of Basic Research and Chief Scientific Officer to ensure efficient communication, follow-thorough, and coordination of the chair and department needs.


Possess knowledge of institutional processes, forms, and contacts as well as State and federal policies on research to facilitate completion of projects and work for the chair.

Department Administrator Support

Track projects and special assignments of members of faculty committees and participate in those meetings as required.


Manage Faculty Meetings and Other Research Meetings.


Assist with preparation and execution of department annual events and appraisals


Ensures timely and accurate submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators, and initiating response processes.

Trainees

Develop and maintain data and tracking system for trainees, manage trainee records for the chair


Process appointments in Slate and personnel actions in PeopleSoft for appointments and reappointments.


Manages and tracks the GSBS graduate students in the department to gather data for grant submissions and department reports.

VISA Administration for Classified Staff and Trainees

Maintain data and tracking system for VISA staff, manage H1B visa applications, provide department documentation needs for F1 and J visa holders.


Other duties as assigned.

Education

Required: Bachelor's Degree



Preferred: Master's Degree or PhD

Experience

Required: Five years of related experience to include three years program management. or three years experience required with Master's degree. May substitute required education degree with additional years of equivalent experience on a one to one basis.



Preferred: Prior experience supporting high-level executive leadership and managing research administration, including drafting and handling professional communications such as letters and reports on behalf of senior leadership. Experience with visa processing, effort reporting and coordinating complex heavy travel arrangements is a plus.



The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.



This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.



It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html



Additional Information


Requisition ID: 177524 Employment Status: Full-Time Employee Status: Regular Work Week: Day/Evening Minimum Salary: US Dollar (USD) 79,000 Midpoint Salary: US Dollar (USD) 99,000 Maximum Salary : US Dollar (USD) 119,000 FLSA: exempt and not eligible for overtime pay Fund Type: Hard Work Location: Hybrid Onsite/Remote Pivotal Position: No Referral Bonus Available?: No Relocation Assistance Available?: No


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