Job Description

International Countertop Consultants

Pre-Construction Coordinator

Are you the kind of person who loves connecting the dots between people, projects, and possibilities? Do you get energized by turning client conversations into winning bids and well-planned projects?

If you're equal parts detail-driven and relationship-focused, we're looking for you! As ICC's Pre-Construction Coordinator, you'll play a key role in our sales pipeline -- identifying opportunities, preparing competitive bids, and ensuring clients feel supported from the first contact to project kickoff.

A little about ICC:

ICC is a dynamic and rapidly growing company that specializes in providing competitive commercial granite and quartz countertop and cabinet solutions, including both supply and installation, for multi-family projects across the United States.

While we currently operate with a lean and highly dedicated team, this is a unique opportunity to join a fast-growing organization poised for exponential expansion over the next few years. We're looking for someone who's excited to grow alongside us.

With over 25 years of global industry experience, ICC has built strong international relationships and successfully completed installations in more than 265,000 units nationwide. Our CEO is a founding member of the Rockhead Group, a national alliance of top fabricators representing approximately $1.4 billion in combined annual sales.

At ICC, our culture is the foundation of everything we do. We're driven by a shared set of core values that shape how we work and who we hire. We believe in authenticity and integrity, always leading with honesty and trust. Innovation and continuous improvement keep us moving forward, while global collaboration allows us to build strong, diverse partnerships. We approach challenges with tenacity and grit, take pride in delivering excellence, and always keep our customers at the center of our decisions. Above all, we value critical thinking and creative problem-solving, empowering our team to ask the right questions and drive meaningful results. These values guide how we build our team, and they're the standard by which we hire, recognize, and grow.

Key Responsibilities

Bid Management & Pre-Construction

Identify new bid opportunities and assess project fit. Clarify materials and specifications to determine accurate bid pricing. Prepare, submit, and track bids to clients in a timely manner. Manage bid follow-ups and maintain organized records of submissions. Complete and maintain GC prequalifications for new and existing clients.

Scope & Documentation

Review and confirm Scope of Work with internal and external stakeholders. Create detailed handoff documents for awarded projects. Coordinate and lead internal handoff meetings between Sales and Operations. Oversee and manage scope review meetings and documentation sheets to ensure accuracy and alignment. Verify all details of the Scope of Work prior to project initiation.

Contract & Client Coordination

Support contract negotiation and ensure all terms are accurately documented. Manage and track unit sample approvals as part of the Pre-Construction phase.

CRM & Data Management

Add new deals, contacts, and project information into HubSpot. Maintain HubSpot CRM accuracy and data integrity. Monitor pipeline activity and assist with reporting as needed.

Qualifications

3+ years of experience in estimating, pre-Construction coordination, or a similar role in the construction or manufacturing industry. Strong understanding of construction materials, drawings, and specifications. Excellent communication and coordination skills. Proficiency in CRM systems (preferably HubSpot) and Google. Strong attention to detail, time management, and organizational skills.

Benefits:

PTO Paid Holidays 401(k) Medical, Dental and Vision Insurance
Job Type: Full-time

Pay: $60,000.00 - $85,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance
Work Location: Remote