Job Description

Job Summary

We are seeking a highly organized and experienced Practice Administrator to oversee the daily operations of our healthcare facility. The ideal candidate will possess strong skills in medical office management, fiscal oversight, and team supervision. This role requires a comprehensive understanding of healthcare systems, medical records management, and regulatory compliance such as HIPAA and JCAHO standards. The Practice Administrator will ensure efficient clinic functioning, maintain high-quality patient care standards, and support staff development to foster a productive healthcare environment.

Responsibilities

Manage fiscal operations including budgeting, financial management, and resource allocation to ensure the practice's financial health. Oversee medical office functions such as scheduling, patient records management, and EMR/EHR system utilization (eClinicalWorks, Epic, Dentrix). Supervise administrative staff and clinical personnel, providing leadership in human resources activities including hiring, training, and performance evaluations. Ensure compliance with healthcare regulations including HIPAA, JCAHO accreditation standards, and managed care policies. Oversee billing processes, insurance claims processing, and utilization management to maximize revenue cycle efficiency. Implement policies for medical administrative support, medical records handling, and clinic operations to improve patient experience and operational productivity. Manage office supplies procurement, vendor relationships, and facility maintenance to support smooth clinic operations. Facilitate staff training on EMR/EHR systems such as eClinicalWorks to ensure accurate documentation and coding practices. Develop strategic plans for practice growth and quality improvement initiatives aligned with healthcare standards such as JCAHO accreditation.

Experience

Proven experience in medical office management or healthcare administration with a focus on practice management. Supervisory experience overseeing administrative teams within a healthcare setting. Extensive knowledge of medical billing software and EMR/EHR systems (Epic, eClinicalWorks), and financial management tools. Familiarity with HIPAA regulations, medical terminology, and medical records management across various specialties including acute care or dental clinics. Background in managing budgets, human resources functions, and compliance within healthcare environments such as hospitals or clinics. Prior experience with managed care organizations or utilization management is preferred. Additional experience in veterinary practice management or hospital administration is considered advantageous but not required. This role offers an opportunity to lead a dynamic healthcare team while ensuring operational excellence in a patient-centered environment. The Practice Administrator plays a critical role in maintaining compliance standards and fostering an efficient workflow that supports exceptional patient care delivery.
Job Type: Full-time

Pay: $70,000.00 - $85,000.00 per year

Benefits:

401(k) 401(k) matching Continuing education credits Dental insurance Health insurance Paid time off Retirement plan Vision insurance
Education:

Associate (Required)
Experience:

Management: 3 years (Required) Medical office management: 3 years (Required)
Ability to Commute:

Martinsburg, WV 25401 (Required)
Willingness to travel:

25% (Preferred)
Work Location: In person