Job Description

Initial Posting Date: 04/18/2023

Application Deadline: 05/01/2023

Agency: Oregon Liquor & Cannabis Commission

Salary Range: $5,875 - $9,086

Position Type: Employee

Position Title: Policy, Planning & Development Manager 1 (Public Records Manager)

:
The Oregon Liquor & Cannabis Commission (OLCC) is recruiting for a Public Records Manager position in our Public Safety Division located at 9079 SE McLoughlin Blvd., Portland, OR. The hiring manager for this position will be Richard Evans.

The Public Records Manager manages the OLCC\xe2\x80\x99s public records program and leads the agency\xe2\x80\x99s rulemaking process. The primary purpose of this position is to implement procedures and systems to maximize operating efficiency and effectiveness of public records fulfillment and recommend improvements and amendments to OLCC rules. The position serves as a rules and policy advisor to the Executive Director and Executive team on all areas of public policy.

We are posting this as an internal and external recruitment opportunity. Individuals who currently work for the OLCC will be given preference during the application process.

Who are we?
The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages in Oregon by administering the state\'s Liquor Control Act and regulating the production, processing and sale of recreational marijuana in Oregon through the Control, Regulation and Taxation of Marijuana and Industrial Hemp Act. The agency also regulates the production, processing and sale of medical products sold to Oregon Medical Marijuana Program (OMMP) cardholders in OLCC licensed marijuana retail shops.

The agency is comprised of three major operational programs; the Distilled Spirits Program, the Recreational Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs. There was more than $625 million in revenue generated for state, county and city programs from 2020-22.

What are some of the supporting duties?

• Develop, implement, and lead a centralized, agency public records program in cooperation with subordinate staff. In-charge of process design, changes, and implementation strategy according to project management methods, guidelines, and principles. Final decision-maker on record fulfillment operations.
• Coordinate and partner with the Department of Justice or Attorney General\'s Office in preparation for litigation related to public records and records retention. Provide depositions or testify in court as needed.
• Plan, organize, assign, review and evaluate the work of public records fulfillment unit, which coordinates, monitors, reviews and approves the work of public records fulfillment. Conduct comprehensive program analysis, provides technical assistance, and performs investigations to ensure that legal requirements are met.
• Makes decisions on hiring. In consultation with the Human Resources Manager, apply labor contract and work collaboratively to identify and resolve employee concerns/issues and disciplines as appropriate. Evaluate employee performance, mentors employees and provides feedback and take corrective action when necessary. Provide training and consultation in technical areas.
• Develop and maintain agency policies on public records and records retention. Accountable for the integrity of the Public Records program within the agency.

What do you need to qualify? Minimum Qualifications:
Five years of lead work, supervision, or progressively related experience;
OR two years of related experience and a bachelor\'s degree in a related field.

What we are looking for (Desired Attributes):

• Communication: Excellent demonstrated verbal and written communication skills and the ability to adjust communication style to receiving audience.
• Interpersonal Skills: Experience working on multiple teams and effectively navigating differing perspectives and priorities.
• Critical Thinking: Demonstrated ability to exercise good independent judgment, to interpret complex policies or procedures, and to effectively communicate these to diverse audiences.
• Legal Background (preferred but not a required attribute).

Note: You must clearly describe your experience in each area listed in your cover letter including at least one example you have for experience that pertains to each attribute listed above. Failure to provide this information may result in eliminating your application from further consideration.

How are candidates selected?
The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications and desired attributes will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are really important to us, your application materials will be evaluated for grammar, spelling and punctuation.

What we offer:

• A competitive benefits package
• Paid sick and vacation leave, personal leave and eleven paid holidays per year.
• Part of a small-medium state agency where you can get to know your co-workers
• A workplace that fosters fairness, equity and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

How to Apply:

• Internal Applicants (Current State of Oregon Employee) \xe2\x80\x93 MUST apply through your employee Workday account. Please update your profile with current job history and education. In Workday, click on the Career application link, View Internal-Find Jobs, Find the position and select Apply.
• External Applicants - Please visit the State of Oregon job opportunities web-page to submit your application for the position.
• Workday does not pull your work history from your profile; you MUST list your current work experience on your application for it to be considered. Your resume will not substitute for completing the work experience section of your application.
• Upload and attach your resume and cover letter in addition to completing your job history and education details in Workday. Cover letters can be attached in the same space as the resume.

Want to Know More? Here\xe2\x80\x99s some additional information:

• Telework: After an initial training period, this position is eligible for a flexible hybrid remote work schedule. The position is based at our Portland office and you will be required to come into the office on an as-needed basis. Telework is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state\xe2\x80\x99s
  Work Reimaged website for more information.
• The salary listed is the Public Employee Retirement Systems (PERS) qualifying base salary range of a Policy, Planning & Development Manager 1 (AL-7625-AA). If the successful candidate is PERS qualifying, the salary range will reflect the 6.95% increase.
• This position serves a six month trial service period.
• Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
• Driving: The person in this position may drive a State of Oregon vehicle. We require drivers to hold a current, valid driver\xe2\x80\x99s license and maintain a good driving record in order to drive.
• Background: OLCC will conduct a personal background investigation prior to hiring. This includes a computerized criminal history check, fingerprinting and CJIS Clearance approval by the Oregon State Police. Adverse background and security check results may be grounds for disqualification.

Helpful Tips:

• Remember, your application materials must clearly describe how you meet the minimum qualifications through your prior experience or education.
• Be sure to attach a resume and cover letter. Note: Applicants who don\xe2\x80\x99t attach the required documents or fail to complete the \xe2\x80\x9cWork History\xe2\x80\x9d section of the application may be automatically disqualified from further consideration. If you are concerned that the requested documents didn\'t attach to your application, please email a copy to corie.shelley@oregon.gov before the posting closes.
• Allow yourself plenty of time to complete and submit the application process.
• Workday will timeout after 20 minutes of inactivity.
• This posting closes at 11:59 PM on the close date listed.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• Workday performs best in Google Chrome.
• Click here for
  Resources and a
  Job Support Page .

Veteran\'s Preference:
The OLCC provides veterans\xe2\x80\x99 preference points to all eligible veterans. For privacy reasons, please do not attach veterans\xe2\x80\x99 preference documents when initially applying. You will be sent a Workday \xe2\x80\x9cTask\xe2\x80\x9d to complete once you have submitted your application. The \xe2\x80\x9cTask\xe2\x80\x9d will prompt you to provide the appropriate documentation for your Veterans\xe2\x80\x99 Preference point selection. For more information, please go here:
https://www.oregon.gov/jobs/Pages/Veterans.aspx .

Questions/Need Help?
If you have questions about the recruitment or need assistance, please contact OLCC HR Recruiter, Corie Shelley by email at Corie.Shelley@oregon.gov.

THE OREGON LIQUOR & CANNABIS COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY