Job Description

Description:###

Payroll Processing & Administration

Process bi-weekly and/or semi-monthly payroll for corporate staff, branch employees, and commissioned loan originators Calculate and process: + Hourly wages and salaried compensation
+ Commissions and LO compensation per approved compensation plans, in coordination with Staff Accountant
+ Discretionary and non-discretionary bonuses
+ Overtime, PTO, and other wage components
+ Draws, Advances and Recoveries, including reconciliations of balances due
+ Annual taxable stipends and/or other wage gross up activities in accordance with company policies
Review payroll registers prior to submission and resolve discrepancies

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Mortgage-Specific Compensation Oversight

Enter/create and/or review/confirm timely and accurate entry of all commission and bonus profiles for new employees and existing employee plan changes Process LO compensation in accordance with: + Dodd-Frank and Regulation Z LO Compensation rules
+ Company-approved LO compensation plans
+ Restrictions on per-loan or transaction-based discretion
Coordinate with Accounting and Compliance to ensure: + Commission amounts align with funded loan reports
+ No prohibited compensation adjustments are made

Audit documentation is retained for exams and internal reviews
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Payroll Taxes, Employee Benefits and Compliance

Ensure proper withholding and remittance of: + Federal, state, and local payroll taxes
+ Multi-state tax allocations for remote and branch employees
+ Login and verify current tax rates (SUI and other) and ensure timely update in Paylocity
Ensure proper withholding and accruals of Employer and employee paid premiums associated with all employee benefit plans/programs Maintain compliance with: + Wage and hour laws (FLSA)
+ State-specific payroll requirements
+ Garnishments, levies, and child support orders
Assist with quarter-end and year-end payroll reporting (941s, W-2s, state filings)

Employee Support & HR Coordination

Respond to employee payroll inquiries professionally and confidentially Assist with: + New hire payroll setup, confirming accuracy & completion
+ Termination pay processing, including writing off benefit balances in arrears
+ PTO balances and final pay compliance
Coordinate with HR on benefit deductions, changes, and eligibility

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Controls, Documentation & Audit Support

Maintain payroll files, approvals, and supporting documentation Participate timely and wholly in department organizational workflows such as month end checklists, workflow checklists, change management checklists, and other as assigned Ensure segregation of duties and adherence to internal control procedures Support internal audits, external audits, and regulatory exams as needed Identify process improvement opportunities to increase efficiency and accuracy

Requirements:

Qualifications:

Bachelor's degree in Accounting or Business related field, or experience in lieu 1-2 years of accounting and/or payroll experience, preferably in financial services, mortgage, or banking industries. Familiarity with HRIS systems such as Paylocity or similar Strong understanding of payroll cycle, commission calculations and/or other mortgage related accounting and payroll procedures. Proficient with Microsoft Excel Strong organizational skills and attention to detail. Ability to meet deadlines, prioritize tasks, and work independently with minimal supervision. Strong analytical skills and ability to investigate and resolve discrepancies. Excellent communication skills, both written and verbal.

Working Conditions:

Standard office environment; remote flexibility may be considered at discretion of management Will consider remote candidate

$55K-72K DOE, including bonus.


Would like to hire on-site, but would consider remote and/or hybrid.