Job Description

PAYROLL & COMPENSATION COORDINATOR

POSITION SUMMARY

Spicer Group is seeking an energetic and highly motivated Payroll & Compensation Coordinator to join our Corporate Accounting team. The Payroll & Compensation Coordinator is responsible for the accurate and timely processing of payroll for all employees. This role oversees payroll operations, maintains payroll systems, ensures compliance with regulatory requirements, and supports compensation and reporting functions. This position also collaborates with HR and Accounting to manage employee data and payroll-related analysis.

THE COMPANY

Spicer Group is a multi-disciplinary engineering, surveying, and planning company. With offices in Michigan, Ohio, and Georgia, Spicer Group continues to expand its geographic footprint. We are committed to providing our teams with corporate support throughout these offices in order to create an engaged and high-performing staff.
Spicer Group prides itself on our core values of commitment to growth, great client relationships, excellent services and solutions, maintaining a team environment, and having integrity in all we do. We are seeking a candidate who will strive to uphold these values.
Spicer Group, Inc. offers a comprehensive benefits package that reflects our respect and commitment for our employees, their contributions, professional goals, and personal goals. This includes, but is not limited to:
Competitive Pay Health, Dental, and Vision Insurance Options 401(k)-match program Paid Holidays Sick and Vacation Days Profit Sharing Tuition Reimbursement Professional Development Excellent Working Conditions Work-Life Balance Fitness Reimbursement

KEY RESPONSIBILITIES

Payroll Processing

Execute full-cycle payroll processing on a regular schedule (weekly, biweekly, off schedule) Review and validate pay, deductions, bonuses, and adjustments Ensure payroll is processed accurately and on time for all employee groups

Payroll System Management

Administer and maintain payroll software systems Coordinate system updates, troubleshoot issues, and ensure data integrity

New Employee Setup & Data Management

Assist with new hire set up in payroll and ERP systems and validate compensation details Maintain accurate employee records including tax forms, direct deposit info, and benefit enrollments Collaborate with HR to ensure smooth onboarding and offboarding processes

Compensation Benchmarking

Conduct internal and external compensation analysis to support pay decisions Maintain documentation of pay ranges and market benchmarks Assist in salary planning and budgeting efforts

Prevailing Wage & Regulatory Reporting

Prepare and submit prevailing wage reports for applicable contracts Monitor wage determinations and ensure compliance with labor standards Support audits and respond to agency inquiries

Compliance & Tax Filing

Ensure payroll practices comply with federal, state, and local regulations Oversee payroll tax filings, W-2 processing, and year-end reporting Stay current on changes in payroll laws and regulations

Cross-Functional Collaboration

Work closely with HR, Accounting, and Project Management teams Provide payroll data for financial reporting and strategic planning Support internal audits and external reviews
This position requires you to be in office 5 days per week, flexibility is available depending on business needs. The omission of a specific duty or responsibility does not preclude assigning duties not listed herein if such duties and responsibilities are a reasonable assignment to the position.

POSITION REQUIREMENTS

Bachelor's degree in Accounting, Finance, or related field Strong knowledge of payroll systems and regulatory compliance Excellent attention to detail, organizational, and communication skills

PREFERRED QUALIFICATIONS

3-5 years of payroll experience, including direct processing responsibilities Experience with compensation analysis and prevailing wage reporting

FOR MORE INFORMATION

For more information regarding our firm and/or this position, please visit the Spicer Group website at www.spicergroup.com. EOE/M/F/Vet/Disabled