Job Description

Key Responsibilities Document Preparation & Drafting

Draft, revise, and proofread business and transactional documents, including: Operating agreements, bylaws, shareholder agreements Purchase and sale agreements (asset & stock) Entity formation documents Corporate resolutions and consents NDAs, vendor contracts, licensing agreements Closing binders and transactional summaries Prepare and file formation documents with Secretary of State offices Prepare UCC filings, amendments, and terminations

Transaction Support & Closing Coordination

Coordinate due-diligence review, including gathering and organizing corporate records, contracts, and financial documents Manage closing checklists, timelines, and deadlines Communicate with clients, lenders, opposing counsel, and third-party professionals (CPAs, brokers, insurers) Assist with signatures, escrow instructions, and closing deliverables Prepare post-closing binders and ensure all closing documents are completed and recorded properly

Corporate Maintenance & Compliance

Maintain corporate records books and minute books Track annual report deadlines and state compliance requirements Assist in EIN applications, business licensing, and statutory agent filings Manage updates for DBAs, ownership changes, and entity conversions

Client Interaction

Serve as a key point of contact for clients during transactions Collect documents and coordinate information flow Provide status updates and ensure client expectations are managed professionally

Administrative & Firm Support

Maintain organized digital and physical files Assist with billing entries and time tracking Support attorneys with research, scheduling, and other legal tasks as needed Contribute to process improvements within the firm's corporate practice

QualificationsRequired

2-5+ years of paralegal experience in business, corporate, or transactional law Strong understanding of corporate governance, entity structures, and common transaction types Proficiency with document management systems and legal software Excellent drafting, proofreading, and organizational skills Ability to manage multiple tasks and deadlines with minimal supervision Strong client communication skills

Preferred

Experience in a small-firm environment Experience with due diligence platforms, e-signature tools, and corporate compliance software Bachelor's degree or paralegal certificate

Soft Skills & Traits

Detail-oriented with strong analytical ability Professional, friendly client-facing demeanor Highly dependable, with strong initiative Able to work collaboratively with attorneys and staff Comfortable wearing multiple hats in a small-firm setting

Compensation & Benefits

Competitive salary, based on experience Health insurance Paid time off and holidays 401(k) with matching
Job Type: Full-time

Pay: $30.00 - $38.00 per hour

Expected hours: 40 per week

Benefits:

401(k) matching Health insurance Paid time off
Work Location: In person